Maternity Leave Contract — Coordinator / Office Administrator

12-month contract (ASAP Start, can full time for the right candidate)
East Brisbane [free secure parking] | Monday–Friday | 8:30am – 5:00pm
Opportunity for ongoing permanent role for the right person

We’re seeking a confident, organised and people-focused Coordinator / Office Administrator to join Health N Home during an upcoming maternity leave period. It’s ideal for someone who enjoys a consistent workflow, stays calm under pressure, and thrives on being busy as part of a small, supportive team. Full training will be provided, so you’ll be supported every step of the way.

What you’ll be doing

Coordination

Booking continence, wound, and catheter appointments (with travel/report time factored in)

Rescheduling and updating nurse calendars as changes occur

Confirming appointments and following up when participants don’t respond

Creating and sending service agreements and quote requests for complex care

Following up outstanding service agreements and approvals

Monitoring report authorisations, quote returns, and participant payments

Dispatching reports once all steps are finalised

Managing capacity and referral enquiries via phone and email

Entering new referrals into Zander (our client management system)

Office Administration

General inbox and phone management

Packing orders and dispatching consumables to clients and participants

Monitoring and corresponding with participants and families about quotes, invoices, and service-related queries

Liaising with other departments to ensure timely and smooth communication across the business

Keeping the office clean, stocked and well organised

Liaising with service providers (cleaners, couriers, stationery, etc.)

Supporting the Operations Manager with admin, data entry, and special projects

Filing consumables quotes and assisting with invoice queries

You’ll be a great fit if you have:

Proven experience in coordination, scheduling, or admin (NDIS/Aged Care or health sector experience a plus, but not essential as full training will be provided)

Confidence with digital tools (Zander, Xero, MS365 preferred)

Excellent phone and email communication skills

Strong time management and attention to detail

A flexible, can-do attitude and willingness to take initiative

Why work with us?

Full training and structured onboarding provided — we’ll set you up for success

Make a real impact — your work directly supports better care outcomes for our clients

Genuine team culture — we value respect, humour, collaboration and transparency

East Brisbane location — easily accessible and surrounded by great local amenities

Growth potential — outstanding performers may be offered a permanent position post-contract

Ready to apply?

Please apply through Seek by clicking the "Apply" button now.

Applications close: Friday 5th September 2025

We welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, those with disability, and members of the LGBTQIA+ community.