We are a multi-disciplinary Women’s and Paediatric health clinic dedicated to delivering high-quality, patient-centred care to families on the Peninsula. Our team includes specialists, GPs, and allied health professionals working across all facets of women’s and children’s health.

We are expanding our administration team and are seeking a capable, caring, and organised individual who thrives in a busy, fast-paced environment. No two days are the same here – adaptability, professionalism and the ability to stay calm under pressure are key.

Key Responsibilities

Greeting patients warmly, registering new patients, processing payments, and booking appointments.

Managing referrals through our triage system and coordinating new patient bookings.

Monitoring and responding to emails, faxes, and other correspondence.

Preparing and sending outgoing correspondence.

Ensuring all test results and documentation are filed accurately for consulting clinicians.

Liaising with internal practitioners, external health providers, as well as the maternity and medical wards and theatre staff within the hospital.

Managing a busy phone service with professionalism and empathy.

Preparing consulting rooms at the start of the day and ensuring they are restocked and tidy at day’s end.

Essential Skills & Experience

Medical software knowledge – prior experience with Genie is essential.

At least 1 year’s experience in a multi-doctor medical practice (specialist experience highly regarded).

Strong commitment to treating patients with kindness, empathy, and respect.

Professional and supportive approach to working with colleagues.

Ability to remain calm, resilient, and empathetic in a dynamic, sometimes high-pressure environment.

Excellent time-management, organisation, and multi-tasking skills – without cutting corners.

Availability for 2–3 days per week (set days negotiable), with shifts available between 8:15am – 5:30pm, Monday to Thursday.

Flexibility to assist with additional shifts to cover sick or annual leave.

Why Join Us?

Work with a passionate and supportive team who truly value patient-centred care.

Contribute to a clinic that makes a real difference to families at pivotal times in their lives.

Enjoy a varied and dynamic role where your organisational skills will shine.

Competitive hourly rate of $28–$35, based on experience.

Only applicants with relevant medical practice administration experience will be contacted.