Divisional Coordinator – Museum Experience & Engagement

📍 Sydney CBD | On-Site
🏛 Australian Museum | Ongoing Role
💰 Clerk Grade 3/4 | $84,659 – $92,701 + Super + Leave Loading

Are you an experienced administrator who thrives in fast-paced environments and enjoys supporting senior leaders?

Join the Australian Museum as a Divisional Coordinator – Museum Experience & Engagement and play a pivotal role in supporting the Director and division responsible for creating inspiring visitor experiences. This is a rare opportunity to contribute to an iconic cultural institution that is driving conversations about science, culture, and the environment.

What You’ll Do

• Provide high-level administrative and coordination support to the Director, Museum Experience & Engagement.
• Manage diaries, schedules, meetings, and correspondence for senior leaders.
• Undertake research, analysis, and reporting to support divisional projects.
• Liaise with internal and external stakeholders to coordinate divisional priorities.
• Assist with budget tracking, forecasting, and reporting.
• Prepare agendas, presentations, and minutes for divisional meetings.
• Contribute to the delivery of projects that enhance visitor experience and engagement.

What You’ll Bring

• 3+ years’ experience as a Team Assistant or Coordinator supporting senior executives.
• Excellent organisational skills with the ability to manage competing priorities.
• Strong communication skills with the ability to build rapport across diverse stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint, OneDrive).
• Experience with CRM platforms (e.g., Tessitura) advantageous.
• High attention to detail and the ability to work with discretion and professionalism.
• A proactive, adaptable, and collaborative mindset.

How to Apply

To apply, please submit your application via WOW Recruitment: wowrecruitment.com.au.

Applicants must provide (if submitted as attachments, please upload as PDF):

1. A one to two-page covering letter addressing the role description’s essential requirements, key knowledge, and experience.
2. Resume.

As part of the application process, you will also need to answer two targeted questions (300 words maximum each):

1. Describe a situation where you had to communicate complex or sensitive information to multiple stakeholders with different levels of understanding and competing interests. How did you tailor your approach for each audience while keeping the information accurate and consistent?
2. Describe a time when you had to manage multiple administrative tasks for a senior executive while maintaining accuracy under tight deadlines. How did you prioritise and organise your work?

Please note: Applications submitted via iWorkforNSW will not be considered. Only applicants with full Australian working rights are eligible.