The opportunity

We are seeking an exceptional Executive Assistant to support our Managing Director and Family Office Executives. You will play a pivotal role in supporting both business operations and personal matters. This is a hands-on, senior-level position suited to someone who can work autonomously in an informal environment and is comfortable working in both professional and family domains. This is a full-time role based in our Pinkenba, Queensland office.

As an Executive Assistant, you will be part of a well respected family business with a strong culture of loyalty, working closely with senior leadership in a varied role. We can offer a supportive, informal environment where your contribution is appreciated and valued. We can also offer a flexible working arrangement.

Key responsibilities

Each day is different and this role is responsible for a broad range of high-level coordination and executive support as well as hands-on duties and basic administrative work including:

Provide high-level administrative support to the Managing Director

Provide day-to-day administrative support to the Family Office Executives

Manage correspondence, scheduling, and document preparation and maintain digital filing systems and preparation of presentations and reports

Coordinate travel bookings

Support the Managing Director with personal and business administration tasks

Own and manage the Managing Director’s calendar, inbox, key priorities, private events and assist with lifestyle-related tasks

Work closely with the business Executive Assistant to co-ordinate meetings, functions, travel and events

Maintain confidentiality and sound judgement across all tasks

What we're looking for

Significant experience (5+ years) working as an Executive Assistant or Personal Assistant supporting C-suite executives or family offices

Exceptional organisational and time management skills, with the ability to multitask and work under pressure

Excellent written and verbal communication skills, with a professional and diplomatic manner

Strong attention to detail and the ability to work with a high degree of accuracy

Proficient in using Microsoft Office suite and other office technologies

Demonstrated discretion and the ability to handle sensitive information with the utmost confidentiality

A proactive and solutions-oriented mindset and the ability to work independently

Experience with MYOB will be an advantage

What we offer

We are committed to supporting the professional and personal growth of our employees. We offer a competitive remuneration package, including a range of benefits and the opportunity to work in a collaborative, inclusive, and supportive environment. We also provide ongoing training and development opportunities to help you thrive in your role.

If you are an experienced Executive Assistant who is passionate about making a difference, we encourage you to apply for this exciting opportunity.

Apply now