Be part of something meaningful in Western Queensland

We are seeking a proactive and highly organised Executive Assistant to provide critical support to a senior leader at Western Queensland Primary Health Network (WQPHN). In this fast-paced, people-focused role, you’ll contribute directly to the success of strategic initiatives aimed at improving health outcomes across our region.

If you thrive in a collaborative, professional environment and love making things happen behind the scenes, we’d love to hear from you.

About the Role

The Executive Assistant will provide proactive administrative, coordination, and communication support to the Head of Primary Health & Commissioned Services.

The role will work closely with their direct reports and other senior leaders to keep operations running smoothly, deliver well-organised meetings and communications, and support key deliverables and follow-up across both portfolios.

This is a high-trust role requiring strong judgment, attention to detail, and the ability to manage multiple moving parts while maintaining professionalism and confidentiality.

Key Responsibilities

Manage complex calendars and inboxes, ensuring the executive is well-prepared and supported

Coordinate meetings, agendas, travel, event registrations, and expense reconciliations

Provide high-quality documentation support, including reports, briefs, presentations, and correspondence

Lead or support minor projects and internal events as required

Anticipate needs, track actions and follow up on key deliverables

Liaise with internal and external stakeholders in a professional and timely manner

The Right Person

You’ll thrive in this role if you’re proactive, detail-focused, and adaptable, and if you enjoy working closely with senior leaders in a high-trust, fast-paced environment.

Additionally, we’re looking for someone who brings:

A Certificate IV or higher in Business Administration, or equivalent experience in a similar senior support role

Demonstrated experience providing high-level executive support, ideally to executives in a government or government-funded organisation

Strong skills in preparing clear and professional documents, including meeting papers, reports, briefing notes, and correspondence

The ability to manage multiple deadlines independently, using sound judgement and strong problem-solving skills to stay ahead of shifting priorities

Excellent interpersonal and communication skills, with a professional, confident approach to engaging with internal and external stakeholders

How to Apply

For the full Position Description containing the key selection criteria please visit our website: www.wqphn.com.au/careers. For other enquiries email [email protected] .

Please submit your current resume along with a cover letter detailing your suitability for the role.

Applications close 5pm Sunday 24 August 2025