Position title: Administrative Assistant

Location: 27/49 Corporate Boulevard, Bayswater 3135

Employment status: Full-time or Part-time, permanent

Reports to: Office/Service Manager

The Administrative Assistant will play a key role in providing essential support to the Office Manager,

ensuring the smooth operation of day-to-day administrative functions at Vic Wash Laundry

Equipment. This role is focused on accurate invoicing, spares tracking, and recordkeeping. The

ideal candidate will be detail-oriented, reliable, and comfortable working independently in an office

environment.

About Us

Vic Wash Laundry Equipment is a family-owned business, established in 2010, dedicated to

delivering high-quality repair and maintenance services for domestic and commercial laundry

equipment. We service clients across Victoria and pride ourselves on our reliability, integrity, and

commitment to excellence.

Our close-knit team values hard work, attention to detail, and supporting one another to get the job

done. We are looking for an enthusiastic, reliable, self-motivated and proactive individual with a

willingness to learn and contribute to our collaborative team.

Key responsibilities

• Manage administrative tasks related to customer accounts

• Preparing invoices for completed jobs using Xero (accounting platform)

• Logging parts used for service jobs and updating inventory records

• Maintaining and updating spreadsheets and internal tracking systems

• Organising electronic files and ensuring accurate recordkeeping

• Monitoring office supplies and placing orders when necessary

• Providing general administrative support to the team as needed

Skills and experience

Required:

• Strong attention to detail and accuracy

• Strong organisational, time management and collaborative skills

• Proficiency with Microsoft Excel, Word and general computer literacy

• Ability to manage tasks independently and prioritise workload

• Good written and verbal communication skills

Desirable:

• Previous experience in an administrative or data entry role

• Experience using Xero or similar invoicing software

Eligibility

To be eligible for employment at Vic Wash Laundry Equipment, you must be an Australian Citizen or

Permanent Resident.

How to apply

Please email your cover letter and resume to Jessie Naidoo: [email protected]

We look forward to hearing from you.