Vacancy Number: 100

Position Title: Administrative Assistant EAL

Employment Status: Fixed Term, Full Time (Ceasing 31 December 2026)

Department: English as an Additional Language (EAL)

Location: Multi-Campus

Award Classification: PACCT Level 3.1

Salary: $59,804 per annum (plus superannuation)

Hours per Week: 38

Why Join Us

Melbourne Polytechnic has been a leader in practical, real-world education since 1912. We offer:

Industry-led, hands-on training

Inclusive, future-focused environments

A strong commitment to staff wellbeing

A culture built on curiosity, collaboration, and care

About the Role

Melbourne Polytechnic is seeking a dynamic Administrative Assistant – EAL to support the effective delivery of student administration and services within the Foundation Directorate. This is a great opportunity to contribute to student lifecycle support, drive administrative excellence, and support collaborative team success in a purpose-driven environment.

Key Responsibilities

Provide high-level administrative support across the student lifecycle, including enrolments, amendments, completions, and enquiries

Deliver excellent customer service to students, staff, and external stakeholders

Maintain accurate records and filing systems (electronic and hardcopy)

Support meetings, events, and departmental projects

Use systems such as Outlook, Word, Excel, SharePoint, CELCAT, and STRATA

Ensure compliance with policies, procedures, and quality assurance standards

Contribute to continuous improvement and team development

Skills and Experience Required

Relevant vocational qualifications and/or extensive experience in administrative support

Strong organisational and document management skills

Proficiency in Microsoft Office and student management systems

Excellent interpersonal and communication skills

Ability to manage competing priorities and maintain confidentiality

Team-oriented with a proactive and adaptable approach

Additional Requirements

Successful candidate will be required to provide:

A valid Victorian Employee Working with Children Check (WWCC)

A National Police Check

How to Apply

Click ‘Apply’ to be redirected to our careers portal, where you can view the full Position Description and submit your application. You'll be asked to:

Complete all pre-screening questions

Upload your CV and a cover letter (max. 2 pages) outlining how your skills, experience and personal attributes align with the Key Skills and Experience in the PD

If applying for a teaching role, upload relevant qualifications

File Requirements:

Each file must be under 2MB

PDF format is preferred (also accepts .doc or .docx)

Avoid special characters in filenames (e.g. , ! @ # % *)

Selection Process

Our process includes:

An interview (in-person or via Microsoft Teams)

Reference checks

Employment and qualification verification

Questions?

Contact: Recruitment Team

Email: [email protected]

Applications close: Tuesday 2 September 2025

Diversity and Inclusion

Melbourne Polytechnic is an equal opportunity and child-safe employer. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people with a disability, people from diverse cultural backgrounds and gender identities.

Recruitment Agencies

Melbourne Polytechnic manages all recruitment directly. We do not accept unsolicited applications from agencies unless engaged through the State Purchasing Contract and with prior written approval.