Administration Assistant

What is on Offer

Immediate start for the successful candidate

Full-time, permanent position

Hawthorn location

Excellent development opportunities

The Company

Our client is a well-established and successful accounting and private wealth firm based in the beautiful suburb of Hawthorn. They’re all about building strong relationships, and with the energy of their team and support from a great network of alliance partners, they offer smart, practical solutions across a range of services.

The team is young, vibrant, and enthusiastic about helping both their clients and each other. Their modern office is tucked in just behind the Glenferrie Road shops, close to trams and trains, with plenty of off-street parking and a great vibe throughout the space.

The Role

We are looking for a Administration Assistant who will perform a wide range of administrative and office support activities for the firm, its partners, managers, and members of the team to facilitate the efficient operation of the business.

Responsibilities

General administration duties including processing and coordination of mail, lodgements, binding, scanning and maintaining accurate client records

Handle incoming calls and respond to client enquiries promptly and professionally

Manage the booking and scheduling of appointments and meetings

Coordinate and maintain office presentation and supplies

Liaise with the ATO on ABN/TFN applications, payment plans, remission requests, assisting with client-agent-linking, etc

Attend to ASIC administration including processing annual reviews, client updates, etc

Work with partners, managers and the wider team to coordinate and execute events, activities and practices in line with business objectives

Assist with writing administration processes and other activities as needed by your team

Does this sound like you?

Proven administration and customer service experience (ideally in an accounting firm or other professional services)

Excellent communication skills - written and verbal

Exceptional organisation and coordination abilities

Keen attention to detail and commitment to accuracy

Proactive customer service mindset

Proficient in Microsoft applications – Outlook, Word and Excel

This position is an integral part of the team. Your organisation skills, immaculate presentation and professionalism along with superb communication skills will make you a standout candidate for this role. This role is a fantastic opportunity but is not for the faint-hearted. It is fast paced, challenging and extremely busy, but in return, you are rewarded with a competitive salary package, employee rewards & incentives.

If you are an organised and client-focused individual who wants to work in a supportive team environment - Apply today!