About the Role:

We are looking for positive and enthusiastic Administrative Assistant to join our Structural team on a full-time basis.

This is an excellent opportunity for those with solid administration skills wanting to be part of a supportive and flexible work environment.

Duties include:

Project Support: Assist in preparing fee proposals, reports, project related applications and presentations.

Scheduling & Coordination: Coordinate job schedules, source start-up information, and handle staff travel arrangements.

Answering incoming calls & e-mails.

Administration: Assist with invoicing, follow up on aged receivables.

Office & staff management: Ensure the smooth day-to-day functioning of Brisbane Teams, including arranging vehicle repairs, managing staff training, and ensuring trade licenses are up to date.

Event Coordination: Assist with planning team-building events and activities for the Brisbane Office & wider Arcos team.

Cross discipline support/coverage.

Requirements:

Minimum 2 years in a similar administrative role

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment like printers, copiers, and scanners.

Proficiency with office management software (e.g., MS Office, Xero, Monday etc).

Excellent verbal and written communication skills.

Invoicing, AP & AR experience

Ability to draft professional correspondence, memos, and reports.

Strong organisational and multitasking abilities.

Capability to manage multiple tasks and priorities efficiently.

Experience in providing customer service support.

Ability to handle inquiries and complaints in a professional manner.

Ability to work effectively both independently and as part of a team.

Collaborative attitude with a willingness to assist colleagues.

Excellent time management skills and ability to meet deadlines.

Proven ability to manage a schedule and coordinate bookings

Be a part of our fun and supportive team that values work-life balance. We're seeking someone who not only fits seamlessly into our culture and values but also brings their unique spark to our team.