Personal Assistant / Administration & Office Support

Full-Time | Brisbane

The Opportunity
Bajara Plant Hire, one of Australia’s largest heavy plant hire and civil contracting companies, is on the lookout for an experienced and highly organised Personal Assistant to provide full-time, in-office support to our Managing Director and wider administration team. This is a pivotal role in our head office, ensuring seamless coordination of projects, people, and priorities.

If you thrive in a busy environment, take pride in keeping operations running smoothly, and enjoy working alongside a professional, friendly team – this could be the opportunity you’ve been waiting for.

Why Join Bajara Plant Hire?

Be part of an industry leader – work for a company with an extensive project pipeline and a reputation for excellence in the civil, mining, and resources sectors.

Competitive salary & benefits – commensurate with your skills and experience.

Collaborative team culture – a workplace where ideas are valued, and people are supported.

Diverse role – no two days will be the same, with opportunities to get involved in multiple aspects of the business.

Your Role Will Include:

Administrative Support & Coordination – diary management, handling correspondence, timesheet recording, preparing employee, plant, and vehicle documentation.

HR & People Support – onboarding new staff, preparing HR documentation, and managing employment contracts.

Travel & Rostering – coordinating travel for FIFO operators and the Managing Director.

Reporting – assisting with end-of-month processes and other ad hoc reporting.

Billing & Invoicing – supporting accounts functions as required.

General Office Support – assisting with website updates, IT needs, capability statements, and light marketing activities.

What We’re Looking For:

Experience – minimum 3–5 years in a similar PA or senior administration role.

Tech savvy – proficient in Microsoft Office Suite (Word, Excel, Teams) and ideally experienced with HR/payroll systems (MYOB, Xero).

Organisational excellence – able to anticipate needs, work proactively, and see tasks through to completion.

People skills – strong communication, professionalism, and the ability to build positive working relationships.

Industry knowledge – previous exposure to mining, civil construction, or related sectors is highly regarded.

Qualifications – Certificate IV in Business Administration or equivalent is desirable.

Work rights – unrestricted rights to work in Australia, plus willingness to undergo pre-employment checks.

This is an ideal role for a mature, self-motivated professional who enjoys being the go-to person in a fast-paced environment. You’ll be the right hand to the Managing Director, while also playing a key role in keeping our projects, people, and processes on track.

If you are ready to bring your experience, initiative, and “can-do” attitude to an industry leader, we’d love to hear from you.

Apply today and help us drive the future of Bajara Plant Hire.