Legal Administration Officer - Sydney

Office Locations: Sydney & Newcastle, Australia

Role Location: Sydney

Full Time: 5 Days per week (Monday to Friday)

Join Our Team at NLS Law

At NLS Law, we do more than just practise law – we advocate for families and children with compassion, integrity, and excellence. We change the law! As a boutique specialist firm, we’re proud of our reputation for delivering high-quality legal services with heart. Your role will is to assist in the administration to provide legal services in Family Law, Children's Law, and Adoption and to help us make a difference.

We’re looking for a Legal Administration Officer who is organised, motivated, and ready to play a vital role in supporting our team of dedicated solicitors. If you’re seeking a role that is both challenging and rewarding, with real opportunities for growth, this could be the perfect fit

Why you will love Working With Us

Be part of a specialist law firm making a real difference in the lives of families and children.

Enjoy a supportive and collaborative team culture where your contribution is valued.

Work standard hours of 8:30am to 5:00pm – we respect your time and work-life balance.

Access professional growth opportunities and mentoring to advance your career.

A workplace where you’re encouraged to reach your potential, achieve your goals, and make a difference.

Competitive remuneration with scope for progression.

What You’ll Do

As a key member of our team, you will:

Provide essential legal administrative support to solicitors in family law and children’s law matters.

Manage and maintain client files, records, and court documents, ensuring accuracy and accessibility.

Communicate with clients with empathy and professionalism, both over the phone and via email.

Organise calendars, conferences, and court dates, helping our team stay on top of busy schedules.

Draft correspondence, prepare legal bundles, collate and index documents, and liaise with counsel and stakeholders.

Handle reception duties including answering calls, greeting clients, and assisting with enquiries.

Assist with basic invoicing and billing tasks, ensuring accuracy and efficiency.

Support the smooth running of the office, including liaising with solicitors and contributing to day-to-day administration.

What You’ll Do

You’re someone who is looking for more than “just a job” — you want to be part of a firm where your work matters, your team values you, and you’re encouraged to grow. Ideally, you bring:

Minimum of 2 years’ experience as a Legal Secretary or Administration Officer in the area of Family Law (experience in Children’s Law will be highly regarded).

Solid knowledge of Microsoft Office (including Adobe, Outlook, Teams, and Zoom), along with legal practice software (experience with Actionstep is an advantage, but training is provided).

Strong organisational and time management skills – able to juggle competing priorities with ease, including managing court diaries and solicitors’ appointments.

Confidence in drafting correspondence, including emails, letters, and legal documents, as well as preparing court and client files and liaising with clients, solicitors, and courts.

Basic invoicing and billing knowledge, with strong attention to accuracy and detail.

Reception and phone skills – confident in answering calls warmly and professionally, assisting clients with empathy, and managing enquiries efficiently.

A proactive mindset – someone who takes initiative and works well both independently and as part of a team.

Familiarity with the Family Law system and court processes (some knowledge of the Children’s Court is desirable but not essential if you’re willing to learn).

Excellent communication skills with a professional and empathetic approach to client service.

Your Future With NLS Law

This is more than just a job – it’s an opportunity to build a career. At NLS Law, we believe in:

Investing in our people – we want you to grow with us.

Offering long-term career prospects in a respected, values-driven firm.

Providing the chance to develop deeper expertise in family and children’s law administration.

Creating a workplace where you are valued, supported, and inspired

A challenging and rewarding role within a supportive environment that values professional growth.

The opportunity to contribute to significant cases with a meaningful impact on the lives of our children and our clients

Competitive remuneration and benefits in alignment with the Legal Services Award.