• Role title: Administration Officer
• Role type: Permanent full time
• Role grade: Administration Officer Level 3, (Year1-2)
• Department and location: Medicine Hub, St Vincent's Hospital, Darlinghurst
• Salary: $68,338.78-$ 70,468.73 + super

Better and fairer care. Always.
We are St Vincent's Health Australia, Australia's largest not-for-profit provider of health and aged care services.

Founded by The Sisters of Charity in 1857, our +30,000 healthcare superheroes operate public and private hospitals, residential aged care, community and virtual care, and outreach programs.

About the role
Join our dedicated team at the Medicine Hub and play a key role in supporting the smooth operation of our Outpatient Clinics. As an Administration Officer, you will:

• Deliver multi-task administrative support across a range of duties including filing, scanning, data entry, and managing patient correspondence, contributing to the efficient daily operations of the clinics.
• Provide accurate and timely support to Clinicians by responding to requests and ensuring essential administrative tasks are completed promptly and to a high standard.
• Work collaboratively with the Medicine Hub Practice Manager to stay informed of clinic schedules and operations and ensure your support aligns with the needs of each department.
• Bring a proactive and organised approach to prioritising tasks, problem-solving, and escalating issues when needed to help resolve clinic or departmental concerns swiftly.
• Be part of a team-focused environment where your knowledge of various clinic functions and positive attitude will enhance the overall service experience for staff and patients alike.

About you
We're looking for a motivated and experienced Administration Officer who is passionate about providing high-quality support in a healthcare setting. To be successful in this role, you will have:

• Relevant qualifications or strong hands-on experience in Health Service Management, Medical Administration, or extensive involvement in medical clinic operations.
• Proven ability to thrive in a fast-paced environment, with experience supporting Clinicians and ensuring the smooth running of daily clinic operations.
• Excellent communication and interpersonal skills, with a focus on teamwork, collaboration, and maintaining clear organisation within a busy team.
• A proactive and patient-focused approach, able to manage patient expectations professionally while supporting colleagues with their workload.
• Exceptional attention to detail and organisational skills, ensuring accuracy in administrative tasks and a commitment to delivering outstanding patient service.

Why work at St Vincent's?

• Join us on our mission to provide care to all, including the most at-risk people in our community
• Discounted access to many gyms for you and your family with Fitness Passport
• Access to discounted private health insurance with Medibank
• Access to a government salary sacrifice program. Make a proportion of your salary tax-free
• Committed to financial support for educational development, scholarship programs, paid study leave

About the hospital
In this role you will be based at St Vincent's hospital, Darlinghurst.

• A busy inner-city hospital in a beautiful location
• Surrounded by great cafes, galleries and theatres, parks, nightlife, and nearby glorious beaches
• A place of expert clinical care for at-risk people
• Closely partnered with universities & affiliated research institutes, many of which are located on-campus
• Centres of excellence include heart & lung transplantation, bone marrow transplantation, cardiology, cancer care, AIDS/HIV, respiratory medicine, mental health, homeless health, drug & alcohol services, and correctional health

Sponsorship / work rights for Australia
Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.

Pre-employment checks
Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations.

Equal opportunity
We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.

How to apply
The closing date for applications is 08 August 2025.

Please submit your resume and a brief cover letter highlighting how your interest, skills, and experience align with the role.
Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.
Respectfully, this role is not open to recruitment agencies.