DND Wicks Plumbing Services is seeking a part- time Senior Office Administrator to join our team in Sandgate NSW. We are a family -owned Plumbing company that is committed to delivering high-quality plumbing services throughout Maitland, Newcastle and the Hunter valley.

What you'll be doing

Manage day to day office operation procedures, maintaining filing systems, supplier accounts, including purchase orders and job preparation

Handling incoming and outgoing correspondence, including phone calls, emails.

Organising and coordinating office logistics, including scheduling.

Providing administrative support for financial tasks, such as processing invoices and accounts.

Assisting with the implementation and maintenance of office policies, procedures, and systems.

Submitting document into government portals

Organising of stock control in work shed for jobs

What we are looking for

Minimum 3 years of experience or similar office administration role, ideal within the plumbing or construction industry.

Advanced proficiency in Microsoft Office (Excel, Word, Outlook) and Xero accounting software. Experience with Sm8 scheduling system preferred

Demonstrated experience managing social media platforms (Facebook, Instagram) and proficiency with digital marketing tools with Intermediate IT skills

Experience managing supplier accounts, including purchase orders, invoice reconciliation, and maintaining vendor relationships.

Experience maintaining WHS documentation, including safety procedures, incident reports, and compliance records

Excellent communication and interpersonal skills, with the ability to interact with various stakeholders

Excellent organisational and time management skills, with the ability to prioritise tasks and work effectively under pressure

Able to read building plans and contracts.

Certificate III in Business Administration (or equivalent qualification) strongly preferred; candidates without formal qualifications must demonstrate 5+ years relevant experience