The Admin Assistant supports the Executive Officer (EO) in the smooth running of day-to-day operations, events, communications and member engagement activities. This role is ideal for someone who thrives in a dynamic environment, enjoys variety, and has strong organisational and people skills.

Key Responsibilities

Administrative Support

Provide diary and inbox management for the EO.

Assist with scheduling meetings, preparing agendas, and following up on action items.

Maintain accurate records, databases, and documentation.

Event Coordination

Support the planning and delivery of networking events, business awards, and round tables.

Manage RSVPs, venue bookings, supplier coordination, run sheets and event communications.

Attend events and assist with set-up, pack-down and guest support where required.

Member Engagement

Assist with member onboarding, renewals, and general enquiries.

Maintain and update the membership database, mailing lists and website directory.

Help create and distribute member communications and newsletters.

Communications & Marketing

Coordinate email campaigns and event promotions using tools such as Mailchimp.

Assist with promotional content, including liaising with sponsors, partners and media.

Project & Office Support

Support grant and sponsorship reporting, data entry, and research tasks.

Coordinate small projects under direction from the EO.

Help manage Chamber resources and office supplies.

Key Skills & Attributes

Excellent communication and interpersonal skills.

High level of organisation, time management, and attention to detail.

Ability to work independently, take initiative and problem-solve.

Comfortable juggling multiple priorities in a fast-paced, community-focused role.

Friendly, professional, and community-minded.

Desirable Experience

Previous experience in an administration, events, marketing or executive support role.

Familiarity with tools like Canva, Mailchimp, Trybooking, and CRM systems.

Experience working in a business or not-for-profit environment.

What We Offer

A varied and rewarding role with a purpose-driven organisation.

Opportunities to connect with local leaders and businesses.

A supportive and collaborative working environment.