Our Client
Our client is a privately owned building services engineering firm with offices in Melbourne, Sydney and Brisbane. From high-end residential dwellings to high-rise commercial and mixed-use developments, they deliver tailored mechanical, electrical and hydraulic engineering solutions across a diverse range of projects. With their head office in Richmond, this is a collaborative, professional team environment where your contribution will be valued.

About the Role
This is a full-time, in-office Administration Assistant role based at the Richmond head office. You will play a key part in keeping the office running smoothly, supporting the Office Manager, Finance Manager, Directors and wider team.

The role offers a mix of core administrative duties alongside exposure to areas such as finance, marketing, HR, and IT.

Responsibilities include:

• Reception duties and general office administration
• Preparing and formatting documents and fee proposals
• Setting up new projects in internal systems
• Submitting service authority and site information requests
• Purchasing office supplies and coordinating deliveries
• Organising staff events, lunches, and office social functions
• Assisting with the company website and social media content
• Providing basic IT support and liaising with external providers
• Supporting other areas such as onboarding, training bookings, timesheets, and calendar/email management (depending on experience)

What Are We Looking For?
To be considered, you will need to show on your resume:

• At least 2 years’ experience in an administration role
• Strong document preparation and formatting skills
• Confidence using office systems and learning new software
• Prior experience in engineering, construction or property (highly regarded)
• Familiarity with tools like Total Synergy, Xero, Squarespace or Canva (advantageous but not essential)

The Rewards and Benefits

• Salary range of $65,000 – $72,000 + superannuation, depending on experience
• Full-time, stable role with a privately owned firm that continues to grow
• Genuine variety in your day – no two days are the same
• Active and well-supported social culture, including a social club, birthday lunches, team outings and seasonal celebrations
• Be part of a close-knit team where your contribution is recognised and appreciated
• Convenient Richmond location, with great coffee, lunch spots and public transport just around the corner

If this sounds like the right fit for you, we would love to hear from you. Apply now or contact us for a confidential discussion.

For enquiries, please contact Kylie Eadie on 0420 969 595 or Amanda Frey on 0418 118 185 during business hours (Monday to Friday, 8:00am – 6:00pm).