Woods & Co Recruitment has partnered with a well-respected local business specialising in maintenance, construction, and large-scale refurbishments. This is a fantastic opportunity for a proactive and detail-oriented Administration Assistant to join a supportive team and play a vital part in project delivery.

This role will see you taking ownership of administrative processes across purchase orders, invoicing, reporting, and system updates—keeping things running smoothly behind the scenes and supporting the wider operations team.

What’s in it for you?

• $70,000 - $75,000 + Super
• Mulgrave based role
• Established business in the construction and maintenance space
• Hands-on training and ongoing support
• Flexible working arrangements i
• Friendly, collaborative, and inclusive team culture

What do you do?

• Input job details into internal systems accurately and efficiently
• Review and verify invoices and supporting documentation
• Raise and close jobs in the software system, maintaining current records
• Coordinate and track purchase orders in line with company processes
• Manage supplier and contract invoicing workflows
• Prepare and present weekly reporting and analysis to management
• Assist with general administrative tasks as required

What do you need?

• Previous experience in an Administration or Office Assistant role
• Experience in the trades, construction, or maintenance industry
• Proficiency in Simpro and/or Zavanti (desirable)
• Solid understanding of construction and maintenance operations (preferred)
• Strong communication, time management, and problem-solving skills
• Confidence in handling issues and following through to resolution

If you're as passionate about this position as we are then please don't delay and APPLY NOW below! If you have questions about the role, please contact Phoebe at [email protected] OR 0483 988 071.

Woods & Co Recruitment is committed to creating a positively diverse and inclusive workforce that values all backgrounds and experiences. We do not discriminate and encourage applications (no matter age or status) from Aboriginal and Torres Strait Islander people, people from culturally and/or linguistically diverse backgrounds, all members and genders of the LGBTQI community and people with disability.