About The Team

The University Secretary's Office is a central pillar backbone of Murdoch University's governance. Our team works collaboratively to ensure the University operates ethically, effectively and in line with legal and regulatory requirements. We provide expert advice, maintain sound governance structures, and support informed decision-making across the university community.

Your New Role!

In this role, you will manage the day-to-day operations of assigned committees and ad hoc working groups. You'll provide high-level advice to the Chair on meeting protocols, Terms of Reference and relevant policies and work closely with the Secretary to Academic Council to develop strategic workplans aligned with committee objectives.

Your responsibilities will include overseeing the preparation and distribution of agendas, minutes, and action items, and following up with stakeholders to ensure decisions are implemented. Your expertise in research and documentation will support committee deliberations and contribute to the development of insightful reports.

Your key responsibilities will include -

• Provide high-level advice to the Chair on committee operations, Terms of Reference, and relevant procedures.
  
• Develop and maintain a forward workplan to ensure timely inclusion of key matters on meeting agendas.
  
• Coordinate the preparation and distribution of agendas, minutes, and action items.
  
• Liaise with staff across the University to ensure follow-up and implementation of committee decisions.
  
• Prepare high-quality documentation and reports to support informed decision-making.

Please refer to the Position Description for further details.

What We Offer You!

This Continuous | Part time (33.75 hours per week) attracts a remuneration of $89K - $107K (pro rata) plus 17% employer superannuation contributions.

You'll join a dynamic and talented team where diversity and innovation thrive. Our Silver-tier status in the Australian Workplace Equality Index (AWEI), awarded in 2025, reflects our commitment to LGBTIQA+ inclusion, equity, and creating a safe, welcoming environment for all. We strive to be the university of choice for First Nations peoples, honouring Indigenous knowledge. Sustainability is central to our community and guided by clear, confident leadership, we are working toward an ambitious future with goals of net zero emissions and zero waste by 2030.

As well as the flexibility to maintain a work life balance, our staff enjoy a vibrant, natural campus with world-class facilities, along with a variety of benefits, including:

• Periodic salary increases between 1 Jan 2026 to 1 July 2026 totalling a 4% increase!
  
• Flexible work arrangements
  
• Cultural Load and allowance - providing up to $8,944 per year to First Nations employees who are contributing cultural knowledge and perspectives beyond the scope of their role
  
• Indigenous Language Allowance
  
• Salary packaging options - such as purchasing leave, gym membership, car parking permit
  
• Employee Assistance Program
  
• On-campus services and facilities, such as a Childcare Centre, Gym, Vet Hospital, and Chiropractic Clinic

For further information, check out our benefits and services page!

Join us!

Please apply online via the Apply Now button, along with submitting the following documents to support your application -

• A cover letter including a statement addressing the selection criteria (with reference to the Position Description)
  
• Your most recent resume (CV)

What you'll bring to the role:

• Relevant tertiary qualification or extensive experience in high-level administration and secretariat support.
  
• Strong skills in agenda preparation, meeting procedures and minute taking.
  
• High proficiency in Microsoft Office and ability to produce professional documents.
  
• Excellent organisational and time management skills with the ability to meet deadlines.
  
• Effective communication and interpersonal skills, with a proactive approach to problem-solving and collaboration.

Please note, the successful candidate will be required to undertake a criminal record check in accordance with the University's Criminal Record Screening Procedure and Employee Background Checks Procedure.

Applicants should refer to the Position Description for further details on the work requirements, duties, skills and experience required for this role. Applications sent by post or email will not be accepted.

Please note visa sponsorship is not available for this position. Applicants are expected to have current and valid work rights in Australia.

Please see the Applicant Guide for more information. Applicants who have support or access requirements, are encouraged to advise this at the time of their application, to ensure appropriate assistance is provided throughout the recruitment process.

Contact Us

For enquiries about the opportunity on offer please reach out to David Jupp, Secretary to Academic Council and quote JR104053 as the reference.

Applications Close on 20 August 2025 (11:59pm AWST)

The University reserves the right to withdraw this advertisement at any time.

Murdoch University acknowledges the different perspectives, skills and experience that people from different backgrounds bring to strengthen its workforce. Murdoch University is committed to enhancing diversity in all its forms and strongly encourages suitably qualified candidates from Aboriginal and/or Torres Strait Islander peoples, women, people with disability, people of CaLD background and people of diverse genders to apply for this important position.