Are you detail-obsessed when it comes to invoicing and administration tasks, and someone who thrives when supporting a busy field team with reliable admin and operational support?

Come join our young, energetic crew and take the reins in a role that makes a real impact every day.

We’re not your average electrical or HVAC company. We’re modern tradies—we're professional, proud of our workmanship, and focused on wellbeing. Our team brings together insights from a range of industries, picking the best ideas and leaving the rest behind. We move fast, set goals, and do what works—even if it’s not the norm. We’re agile, driven, and laser-focused on delivering the best customer experience in electrical and HVAC—backed by the best systems and great people.

Why Join Protex Electrical Group?

Competitive salary between $65,000 - $80,000 + superannuation based on skills and experience.

Choose to work from the comfort of your own home 1–2 days per week once onboarding is complete and you’re established in the role.

All the office tech and gear you need to win – sit stand desk, new laptop, monitors etc.

Get paid to upskill with additional training i.e. estimating, email management etc..

Professional branded uniform provided including puffer vests, hats, rain jackets, and more.

Modern office/warehouse with ample free onsite parking in a breathtaking location in Oxford Falls. We have a fully equipped kitchen (barista coffee machine included). And a resident Jack Russell ‘Toast’.

Our office is only a short drive to French's Forest and Narrabeen shopping hubs. And when you need some fresh air, we are surrounded by beautiful bush and lagoon walks.

Be part of a young, high-energy, supportive team with a great team culture that has your back. No bureaucratic layered management. We’re a tight knit crew that values team work, high quality work, growth, and wellbeing – if that resonates you’ll fit right in!

No micromanagement – We hire talented people, support them, and get out of their way.

Walk into a systemised role where you can thrive (but still add your input!)

Your hard work will NEVER go unnoticed – we treat our staff like a volunteer workforce – no one is forcing you to be here, so we’ll never take you for granted!

Career progression in a growing company. We are a small business that is growing fast, which means more opportunities in a variety of roles. Be rewarded.

Annual career mapping session. In combination with performance reviews, we discuss your career aspirations and how they align with the business. Get a clear picture of where you are and where you are going.

Work hard, have fun – Monthly team catch ups where we grab breakfast, catch up and review the month that has been. Quarterly team events like rock climbing, team workouts, sports events, & dinners! We get everyone’s input to make sure we all have a blast.

About the Role:

We’re looking for a full-time Invoicing & Administration Officer to join our growing team. This role is perfect for a detail orientated person who loves crossing t’s, dotting i’s, and keeping the wheels turning behind the scenes — all while working with a great bunch of people.

Your core responsibilities will include:

Preparing and issuing accurate invoices based on completed jobs.

Creating and sending small quotes, using pre-built templated pricing.

Following up on outstanding quotes and communicating with clients where needed. We have standard processes and scripts to make this simple.

Managing supplier returns and coordinating credit claims.

Assisting with warehouse and technician vehicle inventory (stock levels, tools, materials).

Uniform purchases.

What We're Looking For:

Minimum 2 years’ experience in a similar role.

Previous experience in invoicing and admin roles (preferably in the electrical/HVAC trade or construction industries).

Familiarity with job management software like simPRO (bonus points if you’ve used it before).

Great time management and ability to prioritise tasks.

Clear, friendly, confident, and calm – on the phone, over email, and under pressure

A proactive, can-do attitude - think ‘glass half full’

Someone who thrives in a young, fast-paced, and high-performance team.

High attention to detail – please include ‘HATD’ at the bottom of your cover letter to show you’ve read this ad carefully.

A self-starter who takes ownership and pride in their work.

Great communicator (written and verbal) with clients, tradies, and suppliers.

Tech savvy and can pick up systems fast (we use SimPro, Xero, Google Workspace to name a few!)

And most importantly aligns with our shared values of excellence, growth, positivity, and wellbeing

Bonus Points If You Have:

Prior experience in the electrical, HVAC, or trade service space.

Experience with supplier processes, fleet/vehicle management, or warehouse operations.

Ready to Join the Team?

If you’re ready to join a high-performing admin and operations team where your work matters, apply now with your CV and a short cover letter telling us why you’re the perfect fit.

If you’re reading this ad, chances are you’re not 100% happy in your current role. Remember that life is short. So if you’re not happy where you are and you are wanting more – make a change!

Take the leap and unlock your full potential with Protex Electrical Group!