About us

DeadlyScience Ltd is a leading provider of educational programs and resources, specialising in delivering culturally-responsive learning experiences to communities across Australia. With a strong focus on STEM education and closing the gap in educational outcomes, we are passionate about empowering students and educators to reach their full potential.

The Opportunity

This is a critical support role within DeadlyScience, a not-for-profit dedicated to delivering STEM resources and mentoring to First Nations schools. We are looking for a skilled and proactive Administrative Officer to play a key role in ensuring our people, systems, and leaders operate smoothly. Reporting to the Chief Operating Officer (COO) , you will be instrumental in supporting our operational rhythm, spanning general office administration, HR process support, travel and event logistics, training coordination, and executive assistance. This position offers you the opportunity to make a meaningful impact within a purpose-driven organisation.

What You'll Be Doing

As our Administrative Officer, your core responsibilities will include:

Office & Systems Administration:

Serving as front-of-house, handling phone and inbox triage.

Maintaining office supplies and the assets register.

Preparing Board packs, taking minutes, and formatting documents.

HR Administration:

Drafting employment contracts and variation letters from templates.

Maintaining HRIS / personnel files, WWC, and NPC registers.

Coordinating onboarding checklists and probation reminders.

Collating timesheets and leave forms for payroll cut-off.

Travel & Event Logistics:

Booking flights, accommodation, and ground transport within budget.

Preparing detailed itineraries and risk assessments (especially for remote travel).

Sourcing venues and catering for workshops, conferences, and the AGM.

Training & Compliance Scheduling:

Maintaining the annual training calendar (cultural safety, child safety, WHS).

Enrolling staff, tracking completions, and filing certificates.

Liaising with RTOs for accredited courses (e.g., First Aid).

Executive Assistance:

Managing diaries and preparing briefing packs for the CEO, COO, and Head of Partnerships & Fundraising.

Drafting routine correspondence and presentations.

Performing expense reconciliation and credit-card acquittals.

Data, Reporting & Continuous Improvement:

Collating monthly KPIs for the COO dashboard.

Maintaining the contract register and policy review timetable.

Suggesting process improvements and documenting SOPs.

What You'll Bring

We are seeking a highly motivated and exceptionally organised individual to be a cornerstone of our Support Office team. To thrive in this critical role, you will need:

Essential Qualifications & Experience:

Education: Certificate III-IV in Business Administration (or equivalent experience).

Experience: 2+ years in a multifaceted administrative role, ideally supporting senior management.

IT Proficiency: Confident with Google Systems, Xero (or similar finance system), HRIS (preferably Employment Hero), CRM (ideally Salesforce), Work Management (ideally Smartsheet), Knowledge Management (ideally confluence)

Compliance: Current NSW Working with Children Check (or ability to obtain), National Police Check within the last 12 months, and a valid Australian driver's license.

Desirable Attributes:

Lived experience or strong understanding of First Nations cultures and protocols.

Event management or travel coordination background.

Minute-taking / Board secretariat experience.

Core Competencies & Behavioural Expectations:

Cultural Safety: Respects and integrates Indigenous perspectives; seeks guidance from Elders.

Organisation & Prioritisation: Manages competing deadlines, flags risks early.

Communication: Produces clear, plain-English documents; adapts tone for diverse audiences.

Confidentiality & Ethics: Handles sensitive data discreetly; follows Code of Conduct.

Teamwork & Service: Proactively supports colleagues; represents DeadlyScience professionally.

Continuous Improvement: Identifies process gaps; documents and shares new efficiencies.

What We Offer

At DeadlyScience, we are committed to supporting the professional and personal growth of our employees. In addition to a competitive salary, we offer a range of benefits, including:

Ongoing professional development opportunities.

Flexible work arrangements where possible to support work-life balance.

Generous leave entitlements.

Opportunities for career advancement within a dynamic, purpose-driven organisation.

A supportive and culturally safe workplace committed to child safety and WHS.

How to Apply

If you're excited to be a part of our mission, we encourage you to apply now!

Applications MUST include both a resume and a cover letter. Your cover letter, kept to a maximum of one page, must clearly address your suitability against the "What You'll Be Doing" and "What You'll Bring" sections of this advertisement. Please also include your earliest availability to start and your salary expectations in your cover letter.

Interviews are expected to occur as soon as applications are received, so don't delay your application. Due to the high volume of applications anticipated, we may not be able to respond to all enquiries.

Aboriginal and Torres Strait Islander people are strongly encouraged to apply.