Supply Chain Coordinator (Mandarin Speaking)

The Company
Our client is one of Australia's leading and most innovative distributors of premium-quality herbal, vitamin, mineral, and probiotic supplements.

The Role

This is an exciting opportunity for those graduates or junior professionals who would like to immerse themselves in the pharmaceutical industry and relevant supply chain functions. Reporting directly to the Supply Chain Manager will act as the conduit between operations, planning, and distribution. You will be responsible for coordinating business partners to achieve supply chain results.

This role has the exposure of gaining experience from every corner of the supply chain. The network is end-to-end, from NPD to product fulfillment in omni-channels including domestic grocery stores, pharmacy retailers, e commerce, and overseas customers.
Responsibilities

1. Logistics Operations

• Coordinate with 3PL providers and customers to ensure timely and accurate order fulfillment, supporting DIFOT (Delivery in Full, On Time) performance targets.
• Collaborate with the Warehouse Manager on inbound and outbound shipments, inventory movements, and order fulfilment issues.
• Oversee the inbound logistics of raw materials via sea and air freight, ensuring smooth customs clearance and on-time delivery in collaboration with freight forwarders.

2. Internal Support - Finance & NPD

• Assist the Finance team with supply chain documentation and reconciliation for stock movements and month-end closing.
• Support the New Product Development (NPD) team in sourcing materials, obtaining quotations, and validating supply chain lead times and parameters.
• Provide internal teams with timely and accurate data to support planning, costing, and operational decisions.

3. External Coordination - Suppliers & Documentation

• Liaise with suppliers to ensure purchase orders are shipped and received on time, according to specifications.
• Follow up on shipment documents (invoices, packing lists, certificates) and ensure proper filing and compliance for imports and deliveries.
• Maintain accurate records of supplier performance, pricing, lead times, and delivery schedules.

4. ERP Data Maintenance

• Ensure all supply chain transactions are accurately recorded in the ERP system, including purchase orders, receipts, transfers, and adjustments.
• Regularly review and update item master data, supplier details, lead times, and inventory parameters.
• Generate and maintain reports from the ERP to support logistics tracking, purchasing decisions, and inventory planning.

Skills & Experience

• Strong ability to speak and write in Engligh and Mandarin
• Ability to work effectively within a team and be a team player
• Strong communication and stakeholder influencing skills
• Attention to detail and pressure resistance in a fast-paced environment
• Bachelor's degree or above. A Supply chain degree is an advantage.
• Good skills in MS Office
• Experience in ERP. Pronto/NetSuite is an advantage.

Job Offer

• Career training and progression
• A strong and supportive culture and team
• Be part of a global business
• Immediate start available
• Positive, challenging & rewarding environment

Ready to apply?
Apply now or contact our recruitment consultant Tiffany Thor at [email protected] or 0410 663 712 for a confidential discussion.
Only shortlisted candidates will be contacted.