Are you a proactive, highly organised operator who thrives on variety and making things run smoothly behind the scenes?

McGregor Coxall, an award-winning global design practice, is seeking an exceptional Operations Manager & Executive Assistant to join our Sydney studio. This hybrid role is critical to supporting both our local studio operations and global business initiatives—while providing high-level executive support to our CEO and Directors.

We are seeking a highly organised and proactive Operations Manager & Executive Assistant to join our Sydney Studio.

This hybrid role is pivotal to the smooth running of our studio operations while also providing high-level executive support to the CEO and Directors. It offers a unique opportunity to influence both local and global initiatives across People & Culture, Studio Management, and Strategic Business Projects.

About the role:

Operations Management

Lead daily operations of the Sydney studio

Manage budgets and studio planning

Support global initiatives across marketing, finance, IT, and systems

Oversee internal events and external-facing functions

Executive Support

Provide high-level administrative assistance to the CEO and Directors

Manage diaries, travel, and meeting coordination

Prepare reports, presentations, and communications

Liaise with clients, stakeholders, and project teams

People & Culture

Manage recruitment, onboarding, and offboarding processes

Drive wellness, engagement, and performance review initiatives

Maintain HR records and reporting via employment Hero

Champion studio culture and employee experience

About You:

5+ years’ experience in operations, office management, or executive support

Exceptional organisational and communication skills

Tech-savvy with AI familiarity, Microsoft Office and HR systems experience

Highly adaptable, detail-oriented, and discreet

A team player who thrives in a fast-paced environment

What We Offer:

Collaborative and creative studio culture

Exposure to international projects and leadership

Flexible work arrangements

Opportunities to grow and lead within a global design practice

Click "Apply Now" to submit your CV and cover letter. We're reviewing applications as they come in and seeking an immediate start.