At Jem Archaeology, we're a thriving team of 40 professionals dedicated to preserving Victoria's cultural heritage. Based in Bayswater, we have developed a great reputation with Registered Aboriginal Parties, Traditional Owner groups, and clients across Victoria. We pride ourselves on the quality we deliver from first point of contact through to project completion.

Our values centre on collaboration, respect, and quality. While we take our important work seriously, we maintain a vibrant workplace culture (check us out on Instagram: @jem_archaeology_pty_ltd).

As our Administrative Assistant, you'll be joining a growing company that's passionate about respecting and supporting Victoria's cultural heritage industry. If you have experience in professional services, that's a bonus we'd value!

Position Details:

• Full-time (38 hours per week)

• Monday to Friday, 9:00 AM - 5:00 PM

• Office-based in Bayswater, Victoria

Why Choose Us?

• Team-First Culture: We've built our reputation on mutual respect and collaboration. Working closely with a team of archaeologists and the Office Manager, you'll be part of a supportive environment where everyone's contribution is valued.

• Office All-Rounder Role: This varied role is perfect for a detail-oriented individual who thrives on versatility and continuous learning. You'll have the chance to be involved in various aspects of our operations and make a tangible difference.

• Growth and Development: Join a team that invests in your professional journey. We pride ourselves on developing our people, ensuring you can upskill in all facets of administration and office management.

You’ll be responsible for:

• General office administration and support including answering incoming calls

• Manage day-to-day office operations including keeping the workspace tidy and organised

• Handle office supply inventory and ordering

• Perform regular grocery shopping for office kitchen and team needs

• Process incoming mail and correspondence

• Maintain accurate filing systems (both digital and physical)

• Assist with basic bookkeeping tasks and expense tracking

• Support team events and gatherings with logistics and arrangements

• Assist with travel arrangements for field teams when required

• Perform general administrative duties as needed to ensure smooth office functioning

What we’re looking for:

• At least 1 year of administrative experience with strong Microsoft Office 365 skills

• Excellent communication skills and a professional approach to confidential matters

• Outstanding organisational abilities with keen attention to detail

• Effective time management and prioritisation skills

• A positive, reliable and punctual work ethic

• Problem-solving mindset with eagerness to learn and grow

On Offer

Join our team and enjoy:

• Team days where we step away from archaeology to have fun together

• A genuinely supportive environment where your ideas and input are valued

• Regular professional development to grow your skills

• Comprehensive onboarding and ongoing mentoring

• Access to our Employee Assistance Program for personal and professional support

• A workplace that celebrates achievements and milestones together

How to Apply

Apply now through Seek with your resume and cover letter. Applications are being reviewed as they arrive, so don't delay!

Required Documents:

1. Your resume

2. A personalised cover letter that:

• Demonstrates why you're uniquely suited for this position
• Includes your suburb and postcode

A thoughtful cover letter helps us see how you connect with our vision. We strongly encourage including one with your application.