About GPS:

GPS Electrical Services is an electrical services provider offering exceptional support to various industries with its experienced engineering, automation, project and reliability teams for medium to large-scale industrial facilities throughout Victoria.

We aim to stand at the forefront of the market in designing, implementing, and supporting industrial electrical and automation systems, constantly enhancing productivity and efficiency for our clients and partners.

Our vision includes striving for sustainable, forward-thinking solutions and technology and optimising all available resources throughout each project’s life cycle. Our approach ensures we leave no stone unturned in achieving project success.

About the role:

Play a pivotal role in creating a smooth and organised office, in a busy and dynamic environment!

We are looking for an enthusiastic individual to support our team in the Administration & Accounts Officer role. Reporting directly to the Finance Manager, with a range of responsibilities both accounts and admin related. If you are after a varied role and have experience working within Admin and Accounts then please apply.

This role is a maternity leave cover with a strong potential to transition into a permanent position.

Duties and responsibilities:

The Administration & Accounts Officer is responsible for a combination of:

Accounts Payable

Process supplier invoices in a timely and accurate manner

Match invoices with purchase orders and project allocations, ensuring correct coding to relevant projects

Schedule and process EFT payments in line with payment terms

Maintain accurate and up-to-date supplier records within the ERP system, including contact details, tax information, and payment terms

Respond to supplier enquiries regarding payments, invoices, and account balances

Perform monthly supplier statement reconciliations to ensure accuracy

Generate and review aged payable reports to monitor and manage overdue invoices

Process employee reimbursements in accordance with company policy

Conduct regular audits of accounts payable processes to identify areas for improvement and ensure compliance

Reconcile bank accounts and resolve discrepancies promptly

Coordinate and manage payments to contractors and labour hire providers

Accounts Receivable

Generate customer invoices on a monthly basis or as requested by Project Managers

Apply and reconcile customer payments against outstanding invoices

Proactively follow up on overdue accounts through reminders, emails, and phone calls

Maintain accurate and up-to-date customer records, including credit terms and payment history

Respond to customer enquiries regarding invoices and account balances in a timely manner

Assess and manage customer credit limits to mitigate financial risk

Escalate high-risk or significantly overdue accounts to senior management

Prepare ageing reports and summaries of outstanding receivables for review

Update and maintain all accounts receivable transactions within the ERP system

Issue progress claims or milestone-based invoices in line with project delivery schedules

Allocate incoming payments to the appropriate projects for accurate financial tracking

Support the finance team with other ad hoc duties as required

Skills and experience:

Proficient in the use of Microsoft and Adobe products in an office environment

Proficient in the use of MYOB

Experience with SimPRO – Highly desirable

Experience with Microsoft Dynamics 365 – Highly desirable

Good understanding of general financial procedures, including GST and other regulations

High level of accuracy and attention to detail

Excellent communication skills, both oral and written

High level of discretion and ability to exercise confidentiality

Experience working within the Electrical sector would an advantage

What we offer:

We offer a range of additional benefits to our staff, including:

Competitive Salary

Modern facilities and equipment

Access to Training and Professional Development Opportunities

Conditions for employment:

We undertake several screening processes to ensure the appropriate candidate is filled in all roles, this includes reference checks and police checks.

The role is based in our head office in Fairfield 3078