Why You’ll Love Working With Us

Some of the key benefits for the position and employment at Programmed, include:

• Attractive Pay: Competitive salary package, with the added benefit of a generous local housing allowance on top.
• Work-Life Balance: Enjoy flexible start/finish times to accommodate school drop-offs/pick-ups and personal needs.
• Exclusive employee perks: Access discounts and benefits with over 600 retailers, including Coles, Woolworths, BWS, Dan Murphy’s, The Good Guys, JB Hi-Fi, BCF, SuperCheap Auto, and many more!
• Investment in you: We're passionate about personal and professional growth, offering access to certificates, webinars, mentorship, and practical training to help you thrive in your career.
• Your well-being, our priority: Strong safety culture, generous paid parental leave and access to our Employee Assistance Program, including tailored well-being initiatives designed to support your personal and family needs.

About The Opportunity

Programmed is seeking an organised and detail-focused Contract Administrator to support our operations on the Woodside Contract. This position plays a key role in processing contract documentation, supporting financial and administrative functions, and coordinating site-based onboarding and access. You will work closely with a collaborative team to ensure accurate data management, invoicing, and communication with internal and external stakeholders.

Through exceptional administration and coordination support, your key responsibilities will be:

• Processing invoices, credit notes, and closed work order claims
• Creating work orders, adding in SORs (Schedule of Rates), and managing LVMs
• Auditing team invoices and ensuring timely close-out of work orders
• Handling client disputes and resolving issues where claims are denied
• Reviewing and entering contract data into the company business system with high attention to detail
• Supporting office administration including stationery management, booking meeting rooms, scanning and filing paperwork
• Coordinating onboarding of new starters, including flight bookings, inductions, and Woodside/programmed-specific onboarding steps
• Assisting with recruitment drives and team support tasks as required

About you

To excel in this position, you will be confident working with numbers, systems, and people. You thrive in a dynamic environment and bring strong attention to detail and a problem-solving mindset.

Additionally, you will also possess:

• Previous experience in a similar administration or contracts support role
• High-level organisation and time management skills
• Excellent customer service, written and verbal communication
• Intermediate MS Office, specifically Excel skills
• Strong attention to detail, particularly with financial and data entry tasks
• Experience with onboarding and coordination in a site-based environment (advantageous)

About Us

Programmed Property Services is a leading provider of painting, signage and grounds maintenance services across a multitude of industries. Working with Programmed Property Services means you will become part of the Programmed team: a company that encourages career development, supports flexibility and cares about your personal wellbeing and safety.

Work With Us

Submit your application today and join us on our mission to build outstanding people, strong customers, and great communities.

Our Commitment

Programmed and PERSOLKELLY supports a workplace culture of zero harm and encourages this in all that we do.

Programmed and PERSOLKELLY strives for diversity, inclusion and equality of our people. We seek a workforce that is representative of the communities we work in. We encourage people of all cultures, gender, age, sexual orientation or abilities to apply.

To learn more about working with Programmed and PERSOLKELLY, we encourage you to visit our website.