Accounts Administrator – Greendale Landscape Supplies

Greendale Landscape Supplies is a fast-growing provider of landscape and quarry materials in South-West Sydney. We’re seeking a highly organised and experienced Accounts Administrator to join our supportive team and take on a key dual role of serving as the front-of-house receptionist while overseeing essential accounts and administrative functions.

Position Purpose

This role is responsible for supporting the smooth operation of the accounts department, including both Accounts Receivable (AR) and Accounts Payable (AP), while also overseeing general administrative duties for Greendale Landscape Supplies.

You’ll work closely with the Accounts Manager to ensure all financial tasks are completed accurately and on time. In addition to administration and accounts support, you will serve as a key point of contact for customers taking delivery orders as well as assisting with scheduling, and coordinating with the allocations team to ensure prompt and efficient service. Your contribution will play a vital role in maintaining high levels of customer satisfaction and operational efficiency.

Key Areas

Reception & Customer Service

Be the first point of contact and process any walk-in customers

Take & process incoming orders via phone and email

Respond to account inquiries and quotes

Provide product advice and information (training will be provided)

Monitor accounts and general inboxes, ensuring prompt and professional communication

Direct calls and enquiries to the appropriate departments within the office

Accounts

Handle sales invoices, receipts, payments, and data entry

Accounts Receivable

Reconcile purchase orders, payments, and credit card transactions

Allocations

Liaise with the team and management to ensure smooth processing and scheduling of orders

Assist in ensuring orders are scheduled and fulfilled accurately and on time

Communicate with delivery drivers to maximise route efficiency and resource use

Keep customers informed on delivery status and timelines, ensuring expectations are met

Administration

Daily administrative tasks and records

Complete daily tasks including document filing, spreadsheet management, and inbox monitoring

Maintain organised filing systems and documentation

The Right Candidate Will Have:

Strong proficiency in Microsoft Office (Word, Excel, Outlook)

Accounts experience using MYOB Accountright

Excellent attention to detail and organisational skills

The ability to prioritise tasks, work autonomously, and thrive in a team environment

Exceptional communication and interpersonal skills

A customer-focused approach and the ability to build strong business relationships

Desirable Experience:

Previous experience in a landscape or quarry industry office is highly advantageous

Schedule:

Monday to Friday - 9am to 5pm

Why Join Us?

At Greendale Landscape Supplies, you’ll be part of a growing business that values integrity, teamwork, and innovation. We offer a friendly work environment, opportunities to grow, and the chance to make a real impact within a locally respected company.