You’ll work alongside two experienced administrators and support Project Managers, our MD, and a field-based technical workforce.

This is not a “single-task” role — you’ll be involved in every part of how we run operations.

Scheduling & Project Coordination

- Work closely with Project Managers and Foremen to plan and manage forward schedules

- Use Simpro (training provided) to proactively coordinate labour, leave, training and site timelines

- Track scheduling factors that impact job delivery (e.g. leave, training days, site access)

- Ensure accurate job costing and team awareness of scheduling impacts

- Support scheduling as a critical part of the project life cycle

- May expand into supporting payroll and HR functions

Payroll & Accounts

- Process payroll under two EBAs (training provided)

- Accounts payable/receivable support

- Work within Xero for reconciliation and record-keeping

Project & Systems Support

- Use Simpro (training provided) to monitor project progress

- Track job costs, documentation, and timelines

- Think proactively about how systems and processes can improve

HR & Workforce Administration

- Assist with onboarding/offboarding, maintain role descriptions

- Help manage apprentices and workforce compliance

- Interpret and apply EBA terms (support provided)

General Operations & Improvement

- Write and update process documentation

- Support field teams with project documents and coordination

- Contribute to continuous improvement across systems and communication

What We’re Looking For

You’re someone who:

- Thrives on variety and isn’t afraid to “give things a go”

- Works well with minimal supervision and can juggle tasks

- Has a background in admin, payroll, or accounts (or is a fast learner)

- Communicates clearly and confidently

- Wants to be part of a tight-knit, high-performing team

Highly Regarded Skills (Not Essential)

- Experience with Simpro or any job/project management system

- Scheduling or coordination experience in a project-based environment

- Payroll (especially in unionised or EBA environments)

- HR experience (onboarding, compliance, workforce support)

- Process improvement or writing SOPs

- Xero or similar accounting software

- Construction / service / project industry experience