Reports to: HR Manager
Supports: CEO, CFO, Marketing Manager, and Executive Team

About Us

Mulgowie Farming Company is a respected leader in the agricultural industry. We pride ourselves on our high-performance team culture and commitment to excellence in all aspects of our business operations.

About the Role

We are seeking an experienced Administrative Support Officer to provide comprehensive administrative support to our leadership team. This role combines executive assistance with operational administration, ensuring smooth day-to-day operations whilst maintaining the highest standards of professionalism and confidentiality.

Key Responsibilities

Executive Support (60%)

Provide administrative support to CEO, CFO and Marketing Manager

Manage leadership team correspondence, both incoming and outgoing

Prepare presentations and communications for internal and external stakeholders

Coordinate executive meetings, including preparation of materials and minute-taking

Ensure timely processing and sign-off of documentation requiring leadership approval

Coordinate employee events and company travel arrangements

Maintain company memberships and subscriptions

Prepare monthly employee newsletter on behalf of leadership

Monitor and update social media platforms and respond to website enquiries

Act as first point of contact for building management matters

People & Administrative Support (40%)

Support employee onboarding processes, including preparation of starter packs

Conduct VEVO checks to ensure regulatory compliance

Coordinate onsite inductions for new employees

Maintain accurate employee records and filing systems

Answer phones and handle general administrative enquiries

Provide data entry and document control support

Support HR processes and communicate employee needs to relevant departments

Assist with compliance reporting and record-keeping requirements

Essential Requirements

Qualifications & Experience:

Proven experience in administrative support or executive assistance roles

Experience with employee onboarding and HR administrative processes

Strong background in document control and data management

Skills & Abilities:

Advanced Microsoft Office Suite skills (particularly Excel and PowerPoint)

Excellent written and verbal communication skills

Strong attention to detail and accuracy

Ability to handle confidential information with discretion

Exceptional organisational and time management skills

Professional telephone manner and customer service skills

Ability to work independently and prioritise multiple tasks

Personal Attributes:

Self-motivated with strong business acumen

Adaptable to dynamic work environments

High level of personal and professional integrity

Team player with collaborative approach

What We Offer

Join Mulgowie Farming Company, where our mission is to achieve "Natural Perfection" through quality, fresh and nutritious products. You'll be part of a team that values safety, respects all people, encourages clear communication, and always considers the consumer in decision-making.

This role offers the opportunity to work closely with senior leadership whilst developing your administrative and people support skills in a growing agricultural business.

All responsibilities must be carried out in accordance with company policies, procedures, and productivity standards. Mulgowie Farming Company is committed to workplace safety and requires all employees to participate in maintaining a safe and healthy work environment.