ABOUT THE COMPANY

Lotus People are delighted to partner with one of Australia’s leading healthcare brands, which operate on a global scale. With an unwavering commitment to offering the highest level of care, they are founded on putting people first in every sense (employees and patients alike). The team provide a range of integrated health services, seeking to help millions of individuals each year across their global network. On a work front, the team have a strong focus on training and developing their staff, in addition to recognition, and a range of great benefits.

ABOUT THE ROLE

This is an exciting (and rare-to-find!) newly-created Executive Assistant role, which will provide ongoing strategic support to an incoming C-Suite Executive. Becoming a trusted partner to the Executive (and wider leadership team, by extension), the successful candidate will coordinate travel and meetings, assist in project management, manage correspondence and scheduling, ultimately ensuring a seamless workflow on behalf of the COO and wider team. This role is suited to an individual who is proactive, flexible to change, and eager to truly work alongside an inspiring and passionate leader.

DUTIES

• Effectively and professionally manage incoming correspondence, calls, and visitors
• Coordinate complex travel (international and domestic), meeting, and calendar arrangements
• Support with the preparation of agendas, minute-taking, and effectively manage follow-ups on action items
• Assist with project coordination and strategic initiatives – strong stakeholder engagement across the organisation
• Provide support in the planning and implementation of internal and external events

SKILLS & EXPERIENCE

• 4+ years’ of supporting a C-Suite level Executive in a matrixed, fast-paced environment
• Proactive in nature, with effective problem-solving skills and the confidence to execute decisions
• Previous exposure managing complex diary, travel, and meeting arrangements
• Strong written and verbal communication skills when liaising with senior stakeholders
• Openness to change and flexible in approach, with a view for continuous improvement
• Previous exposure to the healthcare industry is a benefit, but not a requirement

BENEFITS

• Join one of Australia’s largest and leading healthcare organisations, with offices all over the globe!
• Strong opportunities for training, growth, and development – imbedded in their culture
• Work from home (WFH) flexibility available in line with COO’s schedule
• Range of staff discounts, access to salary packaging, access to EAP, and wellbeing initiatives
• Easy access to public transport – vibrant location with cafes and restaurants

OUR RECRUITMENT PROCESS

At Lotus People, we are committed to fostering diversity, equity and inclusion. We encourage applicants from all backgrounds to apply and will ensure a fair and equitable recruitment process.

Every application we receive is reviewed by a real person, never by AI. If your experience aligns with the requirements of the role, a consultant will be in touch within 2–3 business days for an initial phone screen. Shortlisted candidates will then proceed to a virtual interview with the consultant managing the role.

Due to the volume of applications and the specific nature of our briefs, we are unable to take phone enquiries about roles before an application is submitted. We ask that all interested candidates please apply online and wait to hear from us. Rest assured, we respond to every applicant, regardless of the outcome, so you will not be left wondering.

Lotus People are proud to have been awarded Best Agency for Candidate Experience for five consecutive years. We look forward to providing you with a positive and respectful experience.