$35–$40/hour | 33 hours per week | Start Date: 25 August 2025

We are seeking an experienced and personable Medical Secretary to join a dedicated breast surgery practice based at Joondalup Private Hospital. This is a part-time position (34 hours/week) with a set schedule and competitive pay. You’ll work closely with a specialist breast surgeon, playing a key role in delivering excellent care and service to our patients.

Position Overview:

Scheduling patient appointments and managing clinic calendars

Responding to patient enquiries via phone and email in a timely, compassionate manner

Coordinating regular and ad-hoc theatre lists across multiple hospitals

Managing pre-operative requirements, including obtaining documentation, organising radiology requests and approvals from patients and insurers.

Issuing invoices and managing payments from patients and insurers

Reviewing and triaging incoming correspondence

Distributing professional outgoing correspondence, including consultation letters and referrals

Supporting daily administrative functions of the practice

Weekly Schedule (33 hours):

Monday: 9:00am – 3:00pm

Tuesday: 7:30am – 3:00pm

Wednesday: 9:00am – 3:00pm

Thursday: 9:00am – 3:00pm

Friday: 7:30am – 3:00pm

Start Date:

Monday, 25 August 2025

Working Environment:

You will work solely for one specialist breast surgeon within a new welcoming medical suite. The suite is shared with another breast surgeon, their secretary, and a shared Breast Care Nurse. We pride ourselves on maintaining a respectful, efficient, and compassionate work environment where each team member is valued.

About You:

Must have previous experience in medical administration/reception/secretarial position

Proficiency with Xestro or similar medical software (will be fully orientated on how to use the program if no experience using Xestro)

Excellent multitasking, prioritisation, and time management skills

Strong attention to detail and organisational abilities

Professional written and verbal communication skills

Punctual, reliable, and proactive with a strong work ethic

Able to work independently while contributing positively to a small team

Empathetic, kind, and committed to patient-centred care

Positive and personable attitude with a willingness to learn

Familiar with booking and billing systems

A like-minded individual who fits well within a supportive and positive culture

Location:
Joondalup Private Hospital

If you’re organised, compassionate, and experienced in medical administration, we’d love to hear from you.
Apply now with your resume, a brief cover letter and 2 references.