Your Role

As our Administrative Assistant, you'll be the backbone of our studio. You’ll ensure seamless day-to-day operations, allowing our creative team to focus on delivering world-class visualizations. This is an excellent opportunity for a proactive and detail-oriented professional eager to grow within a dynamic, creative environment. Key Responsibilities

Office Management:

Manage communications (phones, emails, scheduling) to keep our studio connected.

Coordinate meetings, appointments, and maintain the studio’s calendar.

Oversee office supplies inventory and place orders as needed.

Administrative Support:

Handle invoicing and maintain office records with precision.

Assist directors with document management, including contracts, proposals, and project documentation.

Support event planning for client meetings, presentations, and internal activities.

Vendor & External Liaison:

Liaise with external vendors, contractors, and service providers to ensure smooth operations.

Digital & Social Media:

Assist with social media management and create basic content to enhance our studio's online presence.

What We're Looking For

Experience:

2+ years in an administrative, office assistant, or related role is a bonus.

Skills:

Exceptional organizational skills and a keen eye for detail.

Excellent written and verbal communication abilities.

Proficient in Microsoft Office Suite or Google Workspace. Familiarity with design software is a plus.

Ability to multitask and prioritise in a fast-paced environment.

A proactive approach to problem-solving with sound decision-making skills.

Discretion and confidentiality when handling sensitive information.

Passion:

A genuine interest in the arts, architecture, or design is a bonus.

Qualifications:

High School Diploma or equivalent required; further education in administration or related fields is preferred.

What We Offer

Competitive Salary

Creative Environment:

Work in the heart of Melbourne, surrounded by innovation and artistry.

Professional Growth:

Opportunities for skill development and career advancement.

Team Culture:

Join a supportive and inclusive team where your contributions are valued.

How to Apply
Please submit your resume and a brief cover letter explaining why you're the perfect fit for our studio.