HEP 6 $88,691 - $96,001 per annum + 17% employer superannuation
Full-time, Continuing
Location: Footscray Park Campus (or other VU campuses as required)

This is an exciting opportunity to learn new skills and gain experience within the Student Administration team.

The Central Timetable Unit is seeking a motivative staff member to assist with operations. We are looking for a creative problem solver with strong critical thinking skills, exceptional communication and organisational skills, and a proven ability to deal with complex issues and information with sensitivity and confidentiality. A commitment to impartiality and attention to detail are also essential.

About Us:

At Victoria University, our aim is to be a global leader in dual-sector learning and research by 2028. Join us on the journey and help us achieve our strategic drives embedded in our Strategic Plan 2022-2028: Start well, finish brilliantly. One of the drivers “Thriving place to Study and Work” will enable us to continue to create places that our students and staff love to belong and feel immense pride.

About the Role:

As a Timetable Officer, you will play a key role in developing and maintaining the University’s class timetables and managing room bookings. Working closely with academic colleges, TAFE, and other stakeholders, you’ll help deliver effective scheduling solutions that maximise space usage and support positive learning environments.

You will also contribute to space planning analysis, resolve timetable-related issues, and provide support via the University’s Timetable Helpdesk.

Key Responsibilities:

Develop and publish biannual class timetables in collaboration with colleges and other stakeholders.

Configure classes for student allocation using the MyTimetable system.

Provide timetable reporting and scenario modelling to support space planning.

Manage room bookings and respond to scheduling queries.

Conduct physical audits of teaching spaces and maintain accurate inventory data.

Liaise with internal teams to minimise disruptions during planned maintenance or capital works.

About You:

You will be a solutions-focused professional with a strong ability to manage competing priorities and communicate effectively with a range of stakeholders. You enjoy working in a data-rich environment and thrive on applying systems knowledge to solve complex scheduling challenges.

To be successful in this role, you will have:

Familiarity with systems used across Student Services & Administration, particularly Student One, Allocate Plus and Timetable Planner.

Demonstrated ability to work with and understand academic programs and structures

High level organisational skills including demonstrated ability to manage complex tasks with competing deadlines as well as to use initiative in order to enhance job results.

Why Join Us:

VU provides competitive salaries, excellent superannuation, and a variety of benefits. The university fosters an environment where staff can excel, achieve their goals, and develop their careers. With a focus on diversity, inclusion, and family-friendly policies, VU supports both professional and personal well-being. For more information, please visit our Jobs at VU Webpage

Apply Now:

For a copy of the Position Description, click HERE.

Please submit your:

Cover letter,

Curriculum vitae/resume,

Responses to the Key Selection Criteria listed in the Position Description

Please note that applications which do NOT address the Key Selection Criteria will NOT be considered.

Applications close: 11:59pm 6 August 2025.

This advert may close earlier should a suitable candidate be identified. Early applications are strongly encouraged.

Who to Contact:

For further information relating to the position, please contact Nutan Atendra, Senior Manager, Scheduling and Services, at [email protected]

Our Commitment to Protecting Country:

Victoria University honours its deep diversity as a foundation for collaboration and social progress. We will demonstrate sensitivity in respecting First Nation perspectives. We will ensure that we respect our Indigenous voices and commit to sustainable Protecting Country. We will take leadership responsibility, in all that we do, to improve the health and wellbeing of our local and global communities, and the planet that we share.

Our Commitment to Progressive Inclusivity

Victoria University welcomes and celebrates the diverse perspectives, identities, and backgrounds of all people. We are committed to progressive inclusivity as a core strategic priority. All members of the VU community have a responsibility to be inclusive, respectful and supportive of all.

We are committed to maintaining a workforce which reflects the community we serve, this means we strive to attract, retain, develop and empower talented individuals from all backgrounds. We encourage applicants who are Aboriginal and Torres Strait Islander peoples, people with disability, culturally and racially marginalised people, those from the LGBTQIA+ community, people from all ages and socio-economic backgrounds. We believe that a diversity of experiences and perspectives strengthens our community and fosters a more innovative, inclusive, and supportive working environment, where everyone feels they belong.

VU is committed to providing a positive and barrier-free recruitment experience. If you have access requirements or would benefit from adjustments, including with position descriptions, application forms, or require any other document in an accessible format at any stage of the recruitment process please contact us at [email protected] or call (03) 9919 5999.