Personal & Business Assistant (Brookwater Office)

About the Role

Team Tribe Kenny is a high-performance coaching firm built on the belief that clarity, courage, and accountability change lives. We work with entrepreneurs, leaders, and creatives ready to break patterns, raise standards, and move with real momentum.

The vision is simple: build a world-class coaching company that delivers transformation at scale — without the fluff, ego, or burnout. We’re now moving beyond a solo operation and building the core team to make it happen.

This is the first key hire — the right-hand operator who keeps the machine running. Your mission is to remove distractions, run the office like a tight ship, and hold me to the standard I set for everyone else. You’ll be based onsite at Corporate House Brookwater, with a start date as soon as possible.

Team Tribe Kenny isn’t looking for someone who just wants a job. I’m looking for someone ready to take on their next adventure — where no two days are the same. Someone who becomes the fabric that holds together my life while I’m out changing others’. Someone who becomes the glue in Team Tribe Kenny and is rewarded at every stage of the journey.

Key Outcomes

• Tribe’s time is protected and focused on high-leverage coaching, content, and leadership

• The office and business operate smoothly without needing constant direction

• All commitments and priorities are tracked and followed through, keeping Tribe accountable

• Systems are streamlined, repeatable, and ready to scale with future hires

• Brand presence is consistent, professional, and aligned with the Team Tribe Kenny vision

• Content, events, and launches are executed cleanly, on time, and without overwhelm

• Financial admin is current, reconciled, and ready for reporting

• Tribe is held to his own standard — no excuses, no drift

What You Will Own

• Schedule management – Own the calendar: book, confirm, reschedule, buffer travel, and protect deep work blocks

• Inbox & communication triage – Draft replies, file messages, chase outcomes, and handle what can be delegated

• Client workflow – Support the full client journey: proposals, invoices, session prep, and follow-up

• Content coordination – Schedule posts, polish drafts, upload podcasts, and liaise with creatives when needed

• Office operations – Keep the office stocked, clean, and running efficiently (mail, supplies, deliveries)

• Light bookkeeping – Reconcile Stripe and Xero, upload receipts, and prep reports for the accountant

• Event logistics – Coordinate venues, catering, bookings, and travel for events, retreats, or workshops

• Daily accountability – Run a daily stand-up and wrap-up to track priorities, maintain momentum, and keep me sharp

Must-Haves

• 2+ years in an EA, PA, or office coordinator role — or equivalent experience where you’ve had to manage competing priorities, support a high-performer, and keep things running smoothly. If you can prove you’re capable, I’m open to non-traditional paths

• Strong problem-solving instincts — if given an outcome, a timeframe, and a budget, you know how to figure it out and make it happen

• Exceptional written and verbal communication

• Calm under pressure, clear on priorities, and confident enough to push back when needed

• Full working rights in Australia and the ability to be on-site each weekday

• A valid driver’s licence and confident driving skills

• Willingness to travel domestically and internationally as needed

Nice-to-Haves

• Experience in coaching, consulting, or small professional-services environments

• Basic skills in podcast or video editing

• Familiarity with CRM platforms like HubSpot or Pipedrive

Why Work With Us

This isn’t just another admin role — it’s a chance to shape the foundation of something that’s growing fast and built to last. You won’t be stuck doing mindless tasks or waiting for permission. You’ll be trusted with real responsibility, have a front-row seat to business growth, and play a key role in a coaching company that’s genuinely changing people’s lives.

You’ll be working directly with Tribe — a coach, founder, and operator who moves fast, thinks big, and expects a lot (of himself and others). You’ll never be micromanaged, but you will be counted on.

What’s in it for you:

• A role with purpose, variety, and a direct line to impact

• A culture of honesty, clarity, and high standards

• Room to grow into future leadership if you want it

• Exposure to top-tier coaching tools, thinking, and networks

• Real flexibility once trust and rhythm are established

• Being part of something that’s actually meaningful

Engagement Details

This role starts as a contractor position under your own ABN, working full-time hours onsite. After a successful 6-month probation period, the role will transition to a permanent full-time position.

You’ll be supported during onboarding with clear systems, daily check-ins, and defined outcomes — but you’ll also be expected to take ownership early.

Flexibility in how you structure your day can be negotiated once momentum and trust are established.

Pay + Benefits

Negotiable depending on experience and capability.

How to Apply

Apply via SEEK or email your CV (PDF) and a short cover note to [email protected]. Include:

• One example where you stepped into a messy situation and got it sorted

• One example where you held a leader accountable and followed through