We are seeking a highly skilled and dedicated Executive Assistant to provide exceptional administrative and operational support to an executive team. As a critical member of the team, you will play a pivotal role in ensuring the seamless execution of program objectives, enabling delivery of strategy and increase the impact of research outputs.

Key Responsibilities:

• Provide high-level administrative and operational support, ensuring the effective management of systems and processes
• Offer expert Secretariat support to internal and external committees, including scheduling, agenda preparation, minute distribution, and action tracking
• Foster strong relationships with internal and external stakeholders, working collaboratively with the broader administration cohort
• Uphold the clients Code of Conduct, promoting our values and strategy, and acting in accordance with our mission

Essential Skills:

• Proven experience as an Executive Assistant or in a similar role
• Excellent administrative and organisational skills
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team
• Proficient in Microsoft Office and other productivity software
• Strong commitment to and knowledge of principles and practices of Work Health and Safety and Workplace Diversity and Inclusion

Nice to Have Skills:

• Experience with research program management and administration
• Familiarity with project management tools and software
• Strong analytical and problem-solving skills
• Ability to work in a fast-paced environment and adapt to changing priorities

Preferred Education and Experience:

• 3+ years of experience as an Executive Assistant or in a similar role

Other Requirements:

• Ability to work in a secure facility with a high level of confidentiality
• Possession of a valid driver's license and ability to use a vehicle safely
• Completion of WHS inductions and adherence to the company's WHS policies and procedures

If you are a highly motivated and organised individual with a passion for delivering exceptional support, we encourage you to apply for this exciting opportunity.