• Provide high-level administrative and executive support to the Deputy Secretary, Senior Director, People Services and other executive leaders where required
• Ongoing full-time opportunity to work with a high-performing and passionate team in the Victorian Public Service
• VPS Grade 4: $97,955 - $111,142 plus superannuation

The Department of Justice and Community Safety (the department) is seeking a Business Support Coordinator to provide a critical role within Office of the Deputy Secretary.

About the Business Unit

The People, Safety, Culture and Communications (PSCC) group supports the department in workplace culture and people matters, including strategic communications, human resource policy and strategy; organisational culture and change; recruitment and retention; performance and development; pay, benefits and workforce reporting; safety and wellbeing; workplace relations; and employee conduct. PSCC promotes a culture to engage and develop the workforce, providing every person with the opportunity to unlock and achieve their potential.

About the Role

The role of Business Support Coordinator will oversee the day-to-day operations of the Deputy Secretary office as well as the People Services senior leadership team and provide exceptional business support. The role includes office management responsibilities, diary management, stakeholder liaison, quality assurance of incoming and outgoing briefs and communications, using contemporary systems and processes.

Some of your duties will include:

• Provision of high-quality, confidential administrative support to the Deputy Secretary and senior leaders in the People Services team, including email and meeting management, stakeholder liaison, preparation, coordination and distribution of papers, minute taking and coordination of actions, manage and organise events, conferences, visits, travel arrangements and meetings as required.
• Supporting the Senior Strategic Adviser, provide high-quality assurance and review of incoming briefs and correspondence, amending briefs and liaising with business areas as required.
• Establish and maintain administrative support systems and procedures to ensure the effective operation of the Deputy Secretary and senior leaders in the People Services team.

To learn more about this role before applying, please read the attached position description.

About you

To be successful in this role, you will have:

• Demonstrated experience in providing high quality administrative support at the senior management level.
• Demonstrated ability to analyse issues and determine priorities in an environment of tight and conflicting deadlines, to take initiative and work under limited direction.
• Demonstrated proficiency in the use of Microsoft applications and Departmental specific software.

Qualifications

• There are no mandatory qualifications for this role. However, a relevant qualification in a related discipline would be highly regarded.

How to Apply

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

IMPORTANT INFORMATION:

CHILD SAFE STATEMENT OF COMMITMENT:

The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.