MJD Recruitment is excited to be working on a unique opportunity supporting a busy and driven small business owner. This role is perfect for someone who enjoys variety, takes ownership, and thrives in a fast-paced, hands-on environment.

While this position is mostly remote, you must live close to Melbourne’s CBD and be available to meet the business owner on short notice when required.

About the role:
This isn’t your typical Executive Assistant role. You’ll be an essential support, helping manage the day-to-day operations of the business. From liaising with tradies and suppliers to managing invoices and bookings, you'll be the go-to person who keeps things moving behind the scenes.

We’re looking for someone who can juggle multiple responsibilities, speak confidently with people at all levels, and bring structure to a busy, fast-moving environment.

Your key responsibilities will include:

• Scheduling and calendar management for the business owner
• Coordinating with tradies, suppliers, and service providers
• Managing incoming and outgoing invoices; tracking payments and following up where needed
• Responding to client and supplier queries with professionalism and efficiency
• Assisting with job bookings, quotes, and work order follow-up
• Preparing basic documentation, correspondence, and reports
• Attending occasional in-person meetings in the Melbourne CBD
• Offering general administrative support as needed across the business

What we’re looking for:

• 3–5 years’ experience in an Executive Assistant role
• Comfortable communicating with a range of stakeholders—including tradies, clients, and suppliers
• Strong attention to detail and confident working with numbers and invoices
• Ability to prioritise tasks, solve problems, and take initiative
• A reliable, down-to-earth communicator who enjoys being hands-on and helpful

Why this role?

• Work-from-home flexibility, with the benefit of face-to-face interaction when needed
• Join a small, close-knit team where your work directly supports the success of the business
• Every day is different—perfect for someone who likes variety and getting stuck in
• A great opportunity to work closely with a passionate business owner and see the real impact of your efforts

Interested?
If you’re an organised, proactive all-rounder with a strong work ethic and a “can-do” attitude, we’d love to hear from you. This role is being shortlisted quickly—apply now to learn more!