Practice Administrator / Reception / Personal Assistant

Accounting Firm with parking and good coffee in the City of South Perth Vibrant, friendly team.

Part time (4 full days per week, or 5 school days)

RESPECTFULLY PLEASE NOTE WE TOOK ALOT OF TIME AND CARE INTO WRITING THIS AD, SO PLEASE ALSO TAKE THE TIME AND CARE TO READ IT AS WE REQUIRES SOMEONE WITH ATTENTION TO DETAIL.

Do you love problem-solving and making sure a busy office runs smoothly?

Do you love learning new things?

Are you highly organised, detailed, love to-do lists and calendars, and enjoy providing support to your colleagues and clients?

If you’ve answered ‘yes’ to the above, then we are interested in you!

This role encompasses two broad areas:

Office Administration/Reception: You are the front line of the office. Managing incoming calls, emails, and client correspondences. Calendar, appointment and email management to keep things ticking along for our Management team. Collecting and managing the post, sending regular client newsletters, preparing client coffees, tidying the kitchen and liaising with our landlord. Ensuring the kitchen, stationery, and staff amenities are tidy and fully stocked. Organising staff birthday celebrations and our Christmas Party.

Client Services Administration: Managing incoming and outgoing tax returns, setting up client jobs, supporting client workflow, and ensuring efficient turnaround times. Following up with clients for information and queries on behalf of the accounting team, and staying up to date with our lodgement program to meet deadlines. Finding creative solutions to get clients to return their signed tax documents in a hurry to ensure on time lodgement.

You will fit perfectly into the team if you:

Have a solid grounding in administration with a minimum of 2 years’ experience

Love learning new software and keeping up-to-date

Have a genuine interest in helping clients and colleagues, including a love for problem-solving and troubleshooting

Amazing attention to detail (you are the kind of person that reads all the way to the end).

Have a can-do attitude, you are action-oriented and like to get things complete versus having them hang around in your inbox.

Have good project/task management skills

Have excellent time management skills and communication skills (both oral and written)

Software Requirements (all desirable):

Xero (plus Xero Practice Manager)

OneDrive

FYI Docs

Microsoft Suite

About Us:

OUR BUSINESS VALUE ARE FAMILY, VALUE TO OTHERS, CONTINUOUS IMPROVEMENT, INTEGRITY AND ENJOYMENT.

We are a Certified Practicing Accountant / Institute of Public Accountants practice.

We are a friendly and forward-thinking accounting firm, committed to providing exceptional business advisory and compliance services to a diverse range of small and medium business clients.

We are a team of 12, including two directors, three administration/support staff, three bookkeeping team members, three accountants, and a Business Development Manager.

We offer a great working environment, mostly cloud-based programs and processes.

What’s on Offer:

Market competitive salary

Free street parking by the door

A fully loaded coffee machine (or an array of cafes in the next block)

Regular cake (with a team of 12, it’s always someone’s birthday!)

Cosy staff kitchen facilities

Supportive Management Team

Opportunity for ongoing skills development

To apply for this role, please ATTACH a cover letter, in it confirm the hours/days you are looking to work and include the code word “I read the fine print”. You can submit your cover letter along with your CV/resume by clicking the “APPLY” button. Applications will close latest Friday 8 August, and interviews will start as applications are received.

Recruiters, we appreciate you do great things, but please do not contact us.