Join our passionate library teams and play a key role in supporting the smooth and efficient operation of our libraries!

About the role

We are seeking a proactive and detail-oriented Library Administration Officer to provide high-level administrative support across multiple libraries within the City of Canning.

This is a varied and busy role where no two days are the same! From essential administrative support, to purchasing and record keeping, to coordinating maintenance requests, your strong organisational skills and initiative will help keep our libraries running smoothly and seamlessly.

Reporting to the Coordinator Library Services this is a permanent, part-time position (0.5 FTE, 76 hours over a 4 week period) in a welcoming and thriving local council. If you want to work for your community and support vibrant and inclusive libraries, read further and apply now!

What you’ll be doing in the role

Providing high-level administrative support to the City’s library teams across multiple locations

Ensuring accurate record keeping across all libraries and daily income receipting and reporting

Purchasing general office and library supplies to support library services and operations

Coordinating servicing and maintenance of office and library equipment

Acting as contact point for minor building maintenance and liaising with contractors and vendors

Handling general library queries and customer correspondence, as well as recording and reporting on customer feedback

Providing responsive, solutions-focused support to library staff and stakeholders and assisting in continuous improvement efforts

Producing miscellaneous documents and reports, as required for the library business area

What you can bring to the role

We’re after someone with excellent organisational skills, strong attention to detail, and the ability to work both independently and as part of a team. You’ll need to be confident navigating systems, comfortable handling procurement and financial records, and proactively helping customers and stakeholders. You will also bring:

High level administrative skills and experience with record keeping, payments, purchasing, and managing customer accounts (and related reporting)

Proactive and experienced in supporting senior staff, with a strong ability to manage complex schedules, correspondence, and competing priorities across multiple teams while maintaining efficiency and discretion

Excellent communication and collaboration skills to confidently engage multiple stakeholders and staff across different locations

Sound computer, technology and digital literacy skills

Availability to work at each of the City’s library locations and across weekends when rostered

Able to obtain a Working with Children Check and satisfactory National Police Clearance (less than 6 months old)

Why you’ll love working at the City!

Work in a supportive and innovative team environment for a thriving, Band 1 local council!

A rewarding permanent part-time position (0.5 FTE, 76 hours over a 4 week period)

$70,959.26 - $81,774.10 per annum pro rata + super

Free onsite parking

We match super contributions to help you save for your future

Discounted health insurance, free flu vaccinations, skins checks and other well-being events

Genuine commitment to Learning & Development opportunities

Free confidential Employee Assistance Program for personal and professional support

Membership to Cannington and Riverton Leisureplexes (gym, aquatics, sauna, group fitness)

Impact the Community in a Big Way

The City of Canning aims to be a welcoming and thriving city, giving our people an opportunity to thrive through work that truly makes a difference! With a population of around 100,000 over 64 square km of land, we provide services to support and develop our community every day. We believe that engaging people with diverse backgrounds and all abilities will assist in delivering superior services to our community and are committed to the principles of equal opportunity for all.

Ready to apply? If you’re passionate about library services and thrive in a busy administrative role, we’d love to hear from you!

To view the position description and complete an application including your Resume and Cover Letter, visit www.canning.wa.gov.au/jobs, select the position and click “APPLY”. You may also contact Osman Masnor, Coordinator Library Services on 0478 918 568 for a confidential discussion.

Applications are open until 5.00pm Tuesday 29 July 2025. We reserve the right to contact applicants and close the advertising period early.

This selection process may be used to identify suitable applicants for similar vacancies that arise within the next twelve (12) months.