Clinic Services Manager – Allied Health

Part-Time | 30 Hours/Week | Flexible Hours | Bray Park, QLD + WFH Options

We’re looking for a calm, capable and organised leader to help our multidisciplinary allied health clinic thrive!

Joint Venture Allied Health Clinic, a busy and supportive team of Physiotherapists, Exercise Physiologists, Podiatrists, Psychologist, Allied Health Assistants (AHA's) and admin staff, is seeking a Clinic Services Manager to oversee the day-to-day operations of our practitioner team.

About the Role

This part-time position (30 hours per week) is perfect for someone with experience in the health space and strong coordination skills. You’ll work Monday to Friday with flexibility around hours and the option of some work-from-home once established.

Working alongside our Admin Manager (who oversees our front desk/admin team), your role focuses on supporting our allied health practitioners – managing schedules, overseeing leave, booking complex appointments like hydrotherapy or home visits, and ensuring our clinical team operates smoothly.

Key Responsibilities

Manage daily clinic operations for the practitioner team

Oversee scheduling and coverage (e.g. leave, hydro, AHA bookings, vehicle bookings)

Act as a point of contact for practitioner-related concerns or complaints

Liaise with local GPs, assist with onboarding and CPD approval

Review trends in clinical data (e.g. referrals, cancellations, DNAs)

Coordinate psychology caseload and AHA travel scheduling

Debrief staff post-incidents, coordinate follow-up and policy review

Collaborate with Admin Manager and Owner to maintain service quality

Ensure appointment diaries are optimised for appropriate billing

Assist with social media, student placements, and staff communication

About You

You’ll thrive in this role if you:

Have a background in healthcare – e.g. allied health, nursing, practice management, or a similar role in a medical or community health setting

Are confident managing a team and juggling multiple priorities

Enjoy improving systems and helping people work at their best

Are a clear communicator who can balance warmth and authority

Are tech-savvy, organised, and proactive

Why Join Us?

Work-life balance: flexible hours, part-time, and hybrid options

Friendly team: positive workplace culture and approachable leadership

Purpose-driven: support a team delivering high-quality care to the community

Autonomy: space to own and grow your role

Location: based at our Bray Park clinic, with parking onsite

Eligibility Requirements

Australian working rights essential (we are not offering visa sponsorship)

Experience in allied health, medical admin/coordination, nursing or similar

Strong administrative and communication skills

How to Apply

Apply to Jamie at [email protected] with your resume and a short cover letter explaining why this role is a great fit for you. We look forward to hearing from you!