A varied and people-focused admin role in a highly respected family office - perfect for someone polished, proactive and eager to support a tight-knit team

Full-time in-office | Sydney CBD | 8:30am start | Flexible finish times considered

$70–80k package, depending on experience

The role

TOM people are working with a highly regarded family office based in stunning CBD offices to find a warm, polished and proactive Administration All-Rounder. This is a rare opportunity to become part of a small, tight-knit team where people genuinely enjoy coming to work and tend to stay for the long term.

Reporting to the Executive Assistant to the CEO, this role is central to keeping things running smoothly day to day, from welcoming visitors and coordinating catering, to keeping the boardroom and kitchen stocked and assisting with light accounts admin.

Duties:

Manage reception duties including welcoming guests, handling calls, mail and couriers

Coordinate catering, meeting room setup and maintain kitchen and office supplies

Provide proactive admin support to the EA and CFO

Assist with basic finance tasks such as invoice entry, credit card reconciliations and banking file prep

Support travel estimates, insurance renewals and general office upkeep with a hands-on, team-first approach

What we're looking for:

A confident communicator with strong attention to detail and a polished, professional presence

A team player who’s happy to roll up their sleeves and jump in wherever needed

Someone with a sense of humour, a high level of discretion and an innate sense of care

Previous experience in reception, office admin, hospitality or a client-facing role

Availability to start by 8:30am daily

Full-time availability preferred, but we’re open to early finishes (e.g. 3:30pm or 4:30pm) for the right person

Full valid driver’s licence required

Why join?

Beautiful CBD offices with a collaborative, down-to-earth team

A people-first workplace where staff are respected, supported and truly enjoy their work

A fantastic opportunity to build your skills across admin, finance and professional support