Security Events and Systems Coordinator

Australia's largest public museum organisation is seeking a Security Events and Systems Coordinator to join the team at Museums Victoria.

ABOUT MUSEUMS VICTORIA:

Home to Melbourne Museum, Immigration Museum, Scienceworks, and the Royal Exhibition Building, Museums Victoria is Australia’s largest public museum organisation. Every day, we work to share the stories of people, culture, science, and nature in ways that are bold, welcoming, and thought-provoking.

Join a team that protects more than just heritage—our work ensures the safety and security of every person, place, and collection across our precincts.

ABOUT THE POSITION:

We’re seeking a skilled and solutions-focused Security Events & Systems Coordinator to lead and manage the delivery of security services across major museum events, exhibitions, and physical security systems. This multifaceted role blends operational leadership with project management, policy development, stakeholder engagement, and budget oversight.

As a key link between internal teams and contracted security providers, you will coordinate event security, drive continuous improvement in service delivery, and contribute to major upgrades of security infrastructure across MV’s iconic sites.

Some of the key duties include:

Security Event Operations & Coordination

Oversee security staff and service delivery at public and private events

Develop and implement operational policies and procedures

Deliver staff training, monitor KPIs, and ensure shift alignment with broader operational objectives

Project & Asset Management

Coordinate upgrades and installations of physical security systems (e.g., CCTV, access control, alarms)

Collaborate with the Security Operations Centre (SOC) Manager and project teams to manage asset lifecycle and system improvements

Incident & Risk Management

Lead incident investigations and document outcomes accurately

Recommend improvements to mitigate risks and enhance security practices

Financial & Contract Management

Manage and track budgets for security services and physical security assets

Raise purchase orders, process invoices, and liaise with Accounts Payable and external finance teams

Support funding bids and tender documentation for new security initiatives

Stakeholder Engagement

Liaise with contractors, integrators, and installers for events and ongoing operations

Maintain strong communication with internal departments to ensure security operations align with business needs

Hands-on Support

Support event operations on-site as required, including acting in a Security Guard capacity during peak or critical periods (outside normal business hours)

The successful applicant will have:

You are a confident coordinator who thrives on juggling complexity—security logistics, event support, stakeholder liaison, and budget oversight. You’re calm under pressure, skilled in systems and finance, and take a proactive approach to continuous improvement.

Essential Requirements

Certificate II in Security Operations and a valid Security Licence

Valid Victorian Driver’s Licence

Prior experience in event security coordination, rostering, and asset management

Experience in project management and physical security system upgrades

Experience working with financial systems (raising POs, managing invoices)

Strong communication skills and an ability to lead, train and support security staff

Proficient in Workplace, Magiq, Viva Engage and Excel.

Ability to work flexible hours, including weekends and after-hours events

Ability and willingness to undergo and pass a National Police Records Check and Working with Children Check (applicant costs apply).

WHAT WE OFFER

A values-driven organisation focused on curiosity, inclusivity, and innovation

Opportunities to work across iconic cultural precincts and high-profile public events

Supportive and collaborative team culture

A chance to directly shape the visitor experience through safety, planning, and security excellence

OTHER INFORMATION

Location: Immigration Museum, Scienceworks, Melbourne Museum (including the Royal Exhibition Building), Merri-bek
Employment Type: Ongoing: Full Time
Classification: Grade 4; Value Range 1 ($92,332 base of grade plus statutory superannuation)
Reports To: Manager, SOC & Physical Security Systems

Operational hours: Flexible based on event priority

HOW TO APPLY?

To view the position description, visit Careers - Museums Victoria. From our Current Vacancies page, select “All Jobs” and click on the link for this job's listing.

To apply, please click “Apply for this Job” at the bottom of the job listing page.

For more information about this position, please contact Dell Fisher at [email protected].

Please submit the three following three documents with your application:

Your Cover Letter

Your Resume

A written response addressing the Key Selection Criteria as outlined in our Role Statement (Please refer to attached document)

Please note: Applications that do not address the Key Selection Criteria will not be considered.

APPLICATIONS CLOSE: 27/07/2025 (11:59pm)