Project Coordinator - Automotive

Full-time role, located at Hallam – South East

Nearly 2 weeks closure over Christmas/NY period

Opportunity for growth and movement within the business

Motherson Lumen, Australia is a market leader in sourcing, developing and delivering components to the OEM vehicle manufacturers in the global market. Motherson Lumen is forging ahead and is committed to delivering high quality products and services.

Project Coordinator will plan, maintain, administer contracts, execute and manage assigned projects to ensure projects are delivered on time with quality.

Main responsibilities will include but not limited to;

Support the engineering team to execute all project deliverables on time with quality.

Develop and maintain a clear and accurate project plan in collaboration with all stakeholders, ensuring the project scope and key deliverables are well-defined in the project brief and consistently updated throughout the project lifecycle.

Identify any critical path or high risk activities. Maintain focus on these activities throughout the life of the project.

Drafting, evaluating, and negotiating amendments to contracts and project documentation/paperwork

Ensure all stakeholder grant approvals at each project gate. Maintaining an effective project issue list. Each issue must be recorded and detailed to include an accurate description, status, assigned responsibility and follow up actions.

Regularly review , respond to inquiries and update and resolve each issue to ensure contract and project progress remains on track, with any potential impact on deliverables promptly escalated to management

Conduct regular Project Development Team (PDT) meetings to ensure open communication is maintained with all project stakeholders. Distributes meeting minutes after each PT meeting.

Ensure project timing and open issues are effectively communicated and reviewed.

Collect & review submissions , analyze data and prepare weekly reports to management on project status.

Serve as the primary liaison between engineering, internal departments, suppliers, and customers regarding project deliverables, while taking full ownership and executing all assigned project coordination tasks within the designated timeframe.

The standard project coordinator activities with internal teams are;

Coordinate with the sales team to ensure customer milestones are clearly defined and corresponding purchase orders are received.

Collaborate with procurement, sales, and engineering to support the development of RFQ responses.

Monitor and maintain part status using the project’s administrative system.

Work closely with procurement to ensure timely ordering and acquisition of materials required for part builds and customer deliverables. Issue purchase orders as needed.

Proactively follow up with stakeholders on critical path activities and coordinate with suppliers to meet project deliverables

The successful candidate must have the below requirements:

Associate Degree, Advanced Diploma or Diploma

A minimum of three years of relevant experience may be accepted in place of the formal qualifications listed above. In some cases, relevant experience and/or on-the-job training may be required in addition to formal qualifications

Travel as required.

Initiate periodic Project Set Up, PCR Monitoring, PM Reporting and other Project-related admin tasks

All other activities as directed by management. Meet engineering KPIs.

Excellent communication skills, both written and verbal

Able to multitask and effectively prioritize workload to complete tasks within time constraints

Able to work autonomously. Proactive approach to all tasks.

High attention to detail

If you are interested in this role, please apply using the apply button along with a copy of your updated resume and a covering letter.

Please note: Only candidates who are successful with their application will be contacted.

No agencies please!