Congress Event Coordinator
📍 Melbourne | Fixed-Term (14 months) | Diabetes Australia

Diabetes Australia is proud to be hosting the 2026 International Diabetes Federation (IDF) Western Pacific Region Congress – an event that will bring together global thought leaders, healthcare professionals, researchers, and advocates to shape the future of diabetes care across the region.

To help us deliver this landmark event, we’re seeking a Congress Coordinator to join our team on a 14-month fixed-term contract. This is a unique opportunity to lead the coordination of a high-impact, international congress that will contribute to better outcomes for people living with or at risk of diabetes.

About the role

As the Congress Coordinator, you’ll be at the heart of the planning and delivery of the IDF Congress. You’ll take the lead on coordinating program elements, liaising with a wide range of internal and external stakeholders, and ensuring timelines, deliverables, and communication channels are running smoothly.

You’ll bring together expert voices, guide complex logistics, and support strategic decision-making – all while ensuring every detail aligns with the purpose and ambition of the Congress.

Key responsibilities include:

Coordinating all program and stakeholder aspects of the Congress in line with project milestones

Acting as the central point of contact for internal teams, external partners, and the IDF organising committee

Supporting speaker engagement, session planning and content development

Managing risk, reporting on progress, and maintaining accurate project documentation

Collaborating with external event management providers to integrate all program elements into overall event delivery

Providing timely, strategic advice to senior leaders and project stakeholders

About you

You're an experienced project or program coordinator, ideally with exposure to health, not-for-profit, or education sectors. You're confident engaging diverse stakeholders, thrive under pressure, and have a keen eye for both the big picture and the finer details.

You bring:

Proven experience in project coordination and stakeholder engagement

Strong communication skills and the ability to influence across all levels

Sound judgement and an ability to manage complexity with confidence

Proficiency in Microsoft Office and project tracking tools

Experience coordinating multi-partner events or large-scale conferences (highly regarded)

An interest in health and social impact (desirable)

Why Diabetes Australia?

Make a real impact: At Diabetes Australia, your work directly contributes to improving the lives of 1.5 million Australians living with diabetes. Your role will be pivotal in helping us design and implement solutions that make a difference.

Be part of a compassionate team: Our values of compassion, commitment, accountability, authenticity, and collaboration guide everything we do. You'll be part of a team that cares deeply about making a positive impact.

Professional growth: We value expertise and innovation. With us, you'll have opportunities to develop your skills, contribute to projects, and grow your career in a supportive environment.

Inclusive and supportive culture: We believe in inclusiveness and community, and genuinely value diversity and cultural capability. Your voice matters, and you'll find a welcoming environment where every team member is valued.

Balanced work environment: Enjoy a balanced approach to working from home and the office, ensuring you have the flexibility you need.

Focus on wellbeing: We prioritise employee health and wellbeing with access to a free and confidential Employee Assistance Program (EAP) for our employees and their immediate family members.

Generous salary packaging: Increase your take-home pay by paying certain expenses using pre-tax dollars, up to $15,900 a year. Ready to make a difference? We would love to hear from you. Apply now and help us continue building a healthier, fairer future for all Australians.

We’re a purpose-driven organisation that values innovation, collaboration and genuine impact. When you work with us, you’ll enjoy:

At Diabetes Australia, we value diversity and inclusion. We encourage applicants from all backgrounds, including those living with disability, returning to the workforce, or from underrepresented communities. Let’s make a difference together.

Please note: a National Police Check will be required for this role. Thank you.