Yeshivah - Beth Rivkah Colleges is an Independent School based in St Kilda East in Melbourne, and is comprised of two Primary and two Secondary Schools, an Early Learning Centre and a Creche.

We are dedicated to providing an exceptional education to all Jewish children in a welcoming and safe environment, enabling them to achieve personal excellence and fulfilment. Our staff play a vital role in making this possible, and we place them at the heart of everything we do.

Yeshivah Beth Rivkah Colleges is seeking an exceptional Facilities Administrator to commence at the end of July 2025. This is a permanent, full-time position. The primary purpose of this role is to oversee all aspects of administration support for the Facilities Services Department. The Facilities Administrator ensures a safe and efficient environment for students, parents, staff, and visitors. They will demonstrate strong organisational and time management skills, with an ability to prioritise tasks, meet deadlines, work well under pressure and manage competing tasks with a high level of attention to detail.

About the role:

Work with campuses to ensure an effective and efficient delivery system

Management of the external facility hire functions including preparation of contracts, invoices and ensuring all paperwork has been received and filed

Liaise with Calendar Manager regarding resourcing of both staff and equipment

Collaboration with internal and external stakeholders to ensure smooth delivery of events.

Assist with invoicing, project planning, ordering and other general administration tasks to support the functioning of the school and facility team

Assist with the management of the school key system to ensure full system integrity

Assist with the implementation of the School’s Emergency Management Plan

Assist with other tasks as required by the Facilities Manager and Head of Business and Operations

About You:

Excellent communication, networking, and interpersonal skill, ability to build rapport with all internal and external stakeholders

A passion for problem-solving and achieving common goals

A keen sense of time management

Ability to coordinate resources efficiently

Experience as a function or event coordinator looked upon favourably

Proficiency in the Microsoft suite and associated function booking software

Must have or be able to obtain a valid Working with Children check

We can offer you:

Professional development

Flexibility and work life balance

A secure and welcoming work environment

EAP service as required

Additional public holidays as per the Jewish calendar

A community school where we are dedicated and passionate about achieving outcomes for all our students

For a detailed Position Description or to make any enquiries about this opportunity, please email [email protected].

Please apply via the portal with your CV and a relevant cover letter.

Yeshivah - Beth Rivkah is an accredited Child Safe Organisation with the Australian Childhood Foundation and committed to Child Safety. Successful candidates will be required to complete Child Safety Training prior to commencement.