Hybrid Administrative Assistant with a Flair for Creativity at Coverage by Design Painters

Location: Gold Coast

About Us:
As a leading painting company on the Gold Coast, we pride ourselves on our commitment to quality, creativity, and customer satisfaction. We're on the lookout for an Administrative Assistant who shares our passion for creativity and excellence, and who can bring a blend of administrative prowess and digital savvy to our team.

Role Overview:
We are in search of an Administrative Assistant who is not only adept at traditional administrative tasks but also skilled in modern digital tools and social media making it a hybrid style role. This role is crucial for ensuring our operations run smoothly, our financials are in order, our clients are engaged, our projects are delivered successfully with fun activities on the way. If you are organised, proactive, and ready to take on a role where no two days are the same, we would love to hear from you.

Key Responsibilities:

Financial Administration: Manage financial tasks with precision, including handling Xero bank reconciliations and generating insightful Profit & Loss (P&L) reports.

CRM and Dashboard Management: Implement and oversee our Customer Relationship Management (CRM) system, ensuring it's optimised for our needs. Set up and manage dashboards for real-time tracking of projects and business metrics. Look into alternatives if required to smoother workflows

Social Media Management: Curate and manage our social media presence, crafting engaging content that showcases our projects, highlights our expertise, and engages our community.

Administrative Support: Handle a variety of administrative duties, such as scheduling, email management, document preparation, and supporting project and team coordination.

Client Communication: Set up appointments and act as a friendly and professional point of contact for clients, addressing inquiries and ensuring exceptional service standards.

What We Offer:

A dynamic and creative work environment in the heart of the Gold Coast.

A role that offers variety, challenge, and the opportunity to make a significant impact.

Competitive salary and opportunities for professional growth.

A chance to be part of a company that values innovation, quality, and a positive team atmosphere.

Who You Are:

Preferably Clerk level 3 or above, or willingness to learn to level up in a growing business

Experienced with financial software (Xero), social media platforms, and CRM systems.

Someone who has experience or is willing to learn about AI and automations (Chat Gpt, Zapier etc)

Skilled in setting up and managing dashboards for business and project management.

Skilled with Canva and/or graphic design programs

Exceptionally organized, with strong time management and multitasking abilities.

Effective communicator with a knack for engaging storytelling on social media.

Eager to learn, adapt, and contribute to a team in a fast-paced, creative environment.

Able to have fun and enjoy what you do

Experience in financial administration using Xero and CRM systems

How to Apply:
If you're ready to bring your administrative skills, digital fluency, and creative touch to Coverage by Design Painters, we'd love to hear from you. Please send your resume and a cover letter explaining why you're the perfect fit for our team to [email protected]

Job Types: Full-time, Permanent, Casual

Pay: $60,000.00 – $80,000.00 per year

Benefits:

Employee mentoring/upskilling opportunities

Work from home (once trained and proficient in the role

Schedule:

Day shift