The Rockhampton Grammar School is seeking a dedicated and highly organised Administration Assistant to join our Studies Directorate. This is an exciting opportunity to provide critical administrative support to our academic leadership team, contributing to the effective delivery of high-quality education in our Secondary School.

Commencement for this position will be the 28th of July 2025.

The Rockhampton Grammar School was founded in 1881 and is an independent co-educational day and boarding school, educating and caring for students from Prep to Year 12, as well as the Early Learning Years and is Queensland’s largest boarding school. The Rockhampton Grammar School has achieved great success in the academic, cultural, sporting and vocational fields over the past 144 years. The School has a total enrolment of over 1,500 (Prep to Year 12) students who are exposed to our broad curriculum, giving effect to our commitment of Grow in Character and Scholarship.

At The Rockhampton Grammar School, we pride ourselves on fostering a supportive and dynamic environment where students thrive both in the classroom and in extracurricular activities. Join us at The Rockhampton Grammar School and be a part of a vibrant community dedicated to excellence in education! The School values co-curricular involvement and provide a wide variety of opportunities for staff in this regard.

As part of School's admin team, we provide a supportive, flexible working environment where care for all our staff is an important part of our ethos. We employ motivated people who want to work together to produce excellent outcomes for our staff and students. Our staff are recognised as being central to achieving our mission.

POSITION TITLE: Administration Assistant - Studies Directorate

DEPARTMENT: Administration

CLASSIFICATION: Full-Time, Term-Time

REPORTS TO: Head of Secondary School (Academics) and the Dean of Strategic Projects

BASIC FUNCTION: To provide administrative support services to the Studies Directorate, including but not limited to, research on relevant educational topics and assistance with day-to-day administration

KEY DUTIES AND RESPONSIBILITIES

Main duties include but are not limited to:

Providing general administrative support including:

Data entry and spreadsheet work;

Research relevant educational topics

Creation and updating of documents and resources;

Collation of information;

Creation and delivery of communications;

Typing of correspondence, reports and other documents;

Other clerical duties as required by the Studies Directorate.

Providing assistance with the preparation of documents including:

QCAA - QCE tracking, NAPLAN reports, ATAR readiness;

Monitoring of extensions for Year 11 and Year 12;

Academic results - endorsement, confirmation, moderation (applied subjects);

Preparation of agenda and minutes for Head of Department Meetings;

Maintenance of absentee list for Secondary School Teachers;

Assistance with preparation of Board and Strategic Plan updates;

Research on relevant educational topics.

Cross-training and Backfill

This position will at times work closely with another Administration Assistant to the Studies Directorate (assisting the Dean of Studies and Dean of Academic Administration and Staffing) and both positions will cross-train to ensure role coverage when required.

This position will also be required to cross-train with other key associated administrative functions within the School with a view to providing backfill when required.

Any other duties as directed.

CONDITIONS OF EMPLOYMENT

The successful applicant will be subject to a “Working with Children Check and Criminal Records Check” where applicable. The School undertakes several screening processes to ensure the appropriate protection of children and young people in its care. This includes reference checks, identity checks qualification check and professional registration checks.

HOW TO APPLY

To apply for this position - please 'apply now' by emailing [email protected]

Please submit the following compulsory items:

Cover Letter, indicating why you are applying for this position and detailing your administration experience;

Comprehensive Curriculum Vitae with the contact details of two work related referees;

RGS Application for Employment Form.

Applications will be reviewed as they are received but must be submitted no later than 4:00pm Friday the 11th of July 2025.

Enquiries should be directed to Reniece Carter - Head of Secondary School (Academics) on 07 4936 0609.

*Note: only shortlisted candidates will be contacted.

*Applications will be reviewed as they are received and RGS reserves the right to close applications early should a suitable candidate be found.

*The Rockhampton Grammar School reserves the right to amend this Position Description at its discretion in accordance with any Safeguarding of Children, legislative and/or operational requirements.