About us

Aphise is a pioneering recruitment consultancy firm based in Sydney, NSW. Our core conviction revolves around the pivotal role of individuals in achieving success. We employ psychological insights to aid businesses in overcoming their human resource and cultural obstacles. Our dedicated efforts focus on ensuring accurate initial hires through the implementation of psychology-backed assessments tailored to fit specific job positions and client requirements.

About our client

A leading construction company specialising in the delivery of high-quality residential projects across New South Wales. With over 20 years of experience, they pride themselves on their commitment to innovation, sustainability and exceptional customer service. Our client has over 100 full time employees and 400 subcontractors’ companies.

About the role

The Project Coordinator will be managing repairs and maintenance work orders. The team this person will be joining includes a Contract Manager plus another 10 Project Coordinators. This is a full-time role based in Hillsdale, NSW.

There is potential to grow within the Project Coordinator position. Candidates will start on an entry level position managing small repairs and maintenance work orders. Candidates will be trained up to manage end of tenancy restorations and programmed maintenance works which includes bathroom renovations, kitchen upgrades and even full property restorations. There is also a possibility to become a Contract Manager or a Site Supervisor depending on availability.

Specific Accountabilities

· Receive, assign and invoice work orders

· Supervise work orders including budget, time, resource and quality requirements

· Maintain contractual KPIs

· Schedule jobs

· Liaise with various clients to ensure works are carried out as per the contract terms

· Liaise with various trades to ensure works are carried out in a timely manner and up to standards

· Liaise with tenants to ensure they are aware of the time and date works scheduled to be carried

· Handle complaints received by tenants or clients regarding works

· Ensure all documentation is stored in the system for each work order

· Maintain a high level of customer service

· Any other ad-hoc duties as required

HSQE and Information Security Accountabilities

· Lead by example in stimulating a high level of safety awareness at all times

· Ensure resources are allocated to deal with WHS/EMS obligations at sites

· Be actively involved in the WHS/EMS/Quality procedures for all works

· Ensure risk assessment paperwork is conducted for all work orders

· Ensure the correct paperwork is completed for high-risk work at site

· Ensure only company inducted companies are used at work sites

· Ensure works are only assigned to people trained, competent and licensed (where applicable) to carry out works only use trades for the work they are qualified for

· Ensure all Health, Safety and Environmental issues are reported to the HSQE Manager

· Follow our information security policy and report any information security related accidents to the Information Security Manager

· The duty holder must comply with their duty to the same standard regardless of whether there are multiple holders of the duty or one holder of the duty.

Skills Required

· Excellent time management and organisational skills

· Able to think logically and solve problems independently

· High level of professionalism and confidentiality

· Proficient in Microsoft Office applications

· Strong attention to detail

· Ability to handle multiple tasks and priorities

· Professional presentation and attitude

· Well-developed written and verbal communication skills

· Empathetic and people-focused approach

Please apply via Seek. If you have any questions, please email [email protected] or call on 0415 033 820.