Key Responsibilities

• Accounts Payable & Receivable:

o End-to-end management of supplier invoices, credit notes, and client invoicing

o Timely reconciliation of accounts and resolution of any discrepancies

o Monitoring aged payables and receivables, ensuring prompt follow-up and reporting

• Banking & Reconciliations:

o Daily transaction monitoring and account reconciliations

o Processing payments, transfers, and monitoring company cash flow

• Subcontractor & Payroll Processing:

o Process weekly payroll, including superannuation and entitlements

o Manage subcontractor payments

o Ensure compliance with relevant ATO and Fair Work requirements

• Retention Management:

o Track project-based retention amounts and release schedules

o Maintain accurate records in line with project milestones and contract terms

• Software & Systems Use:

o Use of SimPro for job costing, purchase orders and contractor management

o Use of Xero for accounting, payroll and reporting

o File management, record keeping, and maintaining clean audit trails

• General Bookkeeping & Administration:

o Assist in preparation of BAS, PAYG and financial reports

o Support the business in financial and project reporting

o Communicate with project managers and directors regarding job costs, outstanding payments, or budget queries

Skills & Experience Required

• Minimum 3–5 years’ experience in a bookkeeping role within the construction or trades industry

• Proficient in Xero and SimPro – essential

• Solid knowledge of construction project retentions, subcontractor compliance, and payroll obligations

• Understanding of construction industry workflows and financial processes

• Strong communication skills and professional phone/email manner

• High level of accuracy, attention to detail, and time management skills

• Ability to work independently, take initiative, and meet deadlines

• Cert IV in Bookkeeping, Accounting or equivalent – desirable

What We Offer

• Part-time position (3–4 days per week) with flexible hours

• Hybrid working model with potential to work from home part of the week

• Supportive, friendly team with a strong workplace culture

• Long-term stability with opportunities for role growth

• Onsite parking available at our Lane Cove office