• Vacancy Number: 12
• Position Title: Course Administrator
• Employment Status: Ongoing, Full Time
• Department: Arts, Education and Agritech
• Location: Epping
• Award Classification: PACCT 3
• Salary: $59,804 - $64,577 per annum (plus superannuation)
• Hours: 38 hours per week

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Why Join Us

Melbourne Polytechnic has been a leader in practical, real-world education since 1912. We offer:

• Industry-led, hands-on training
• Inclusive, future-focused environments
• A strong commitment to staff wellbeing
• A culture built on curiosity, collaboration, and care

About the Role

Melbourne Polytechnic is seeking a dedicated Course Administrator to support the effective delivery of administration services across the Higher Education Directorate. This role is essential in ensuring efficient course operations, strong stakeholder engagement, and high-level customer service that upholds institutional values and compliance standards.

Key Responsibilities

• Provide high-level customer service to students, staff and stakeholders.
• Support the full student life cycle including enrolment, progression, and completion.
• Deliver general administrative services such as database management, meeting coordination, and event support.
• Assist in academic administration processes such as assessments and work placements.
• Manage program data on staff and student portals, ensuring accuracy and relevance.
• Participate in accreditation and quality assurance activities.
• Collaborate with internal departments to support continuous improvement initiatives.
• Provide basic finance administration (e.g., processing invoices and purchase orders).

Skills and Experience Required

• Tertiary qualifications or equivalent experience in administration, preferably in higher education.
• Advanced administrative, organisation, and software skills, including MS Office and databases.
• Strong communication, interpersonal and problem-solving skills.
• Ability to manage priorities in a dynamic environment with attention to confidentiality.
• Experience or willingness to learn systems such as STRATA, CELCAT, SharePoint and Learning Management Systems.
• Understanding of compliance with OH&S, child safety, and continuous improvement policies.

Additional Requirements

Successful candidate will be required to provide:

• A valid Victorian Employee Working with Children Check (WWCC).
• A National Police Check.

How to Apply

Click 'Apply' to be redirected to our careers portal, where you can view the full Position Description and submit your application. You'll be asked to:

• Complete all pre-screening questions
• Upload your CV and a cover letter (max. 2 pages) outlining how your skills, experience and personal attributes align with the Key Skills and Experience in the PD
• If applying for a teaching role, upload relevant qualifications

File Requirements:

• Each file must be under 2MB
• PDF format is preferred (also accepts .doc or .docx)
• Avoid special characters in filenames (e.g. , ! @ # % *)

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Selection Process

Our process includes:

• An interview (in-person or via Microsoft Teams)
• Reference checks
• Employment and qualification verification

Questions?

Contact: Recruitment Team

Email:

Applications close: Wednesday 22 July 2025

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Diversity and Inclusion

Melbourne Polytechnic is an equal opportunity and child-safe employer. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people with a disability, people from diverse cultural backgrounds and gender identities.

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Recruitment Agencies

Melbourne Polytechnic manages all recruitment directly. We do not accept unsolicited applications from agencies unless engaged through the State Purchasing Contract and with prior written approval.