• Vacancy Number: 50
• Position Title: Administrative Assistant - VET
• Employment Status: Ongoing, Full Time
• Department: VET Directorate
• Location: Multi-Campus
• Award Classification: PACCT 3
• Salary: $59,804 per annum (plus superannuation)
• Hours per Week: 38

Why Join Us

Melbourne Polytechnic has been a leader in practical, real-world education since 1912. We offer:

• Industry-led, hands-on training
• Inclusive, future-focused environments
• A strong commitment to staff wellbeing
• A culture built on curiosity, collaboration, and care

About the Role

Melbourne Polytechnic is seeking a dynamic Administrative Assistant to support the effective delivery of vocational education programs. This is a great opportunity to contribute to strategic projects, drive operational improvements, and support collaborative team success in a purpose-driven environment.

Key Responsibilities

• Provide proficient use of software including Outlook, MS Word, Excel, SharePoint, CELCAT, and STRATA.
• Support academic administration including assessment procedures, flexible learning, and student administration.
• Assist with course accreditation processes and maintain program information on staff/student portals.
• Provide finance administration including processing invoices and purchase orders.
• Deliver high-level customer service and enrolment support to students.
• Collaborate with internal teams to ensure consistency in administrative systems.
• Maintain accurate records and databases in compliance with policies.
• Support event and meeting administration for departmental activities.

Skills and Experience Required

• Appropriate experience in administrative support roles, preferably in an education setting
• High-level administrative and organisational skills, including proficiency in Microsoft Office
• Experience supporting accreditation processes in vocational education
• Excellent communication and interpersonal skills
• Strong problem-solving skills and ability to manage competing priorities
• Ability to work independently and as part of a team
• Commitment to confidentiality and professional integrity
• Knowledge of Occupational Health and Safety, Anti-Discrimination, and Continuous Improvement principles

Additional Requirements

Successful candidate will be required to provide:

• A valid Victorian Employee Working with Children Check (WWCC)
  
• A National Police Check
  

How to Apply

Click 'Apply' to be redirected to our careers portal, where you can view the full Position Description and submit your application. You'll be asked to:

• Complete all pre-screening questions
• Upload your CV and a cover letter (max. 2 pages) outlining how your skills, experience and personal attributes align with the Key Skills and Experience in the PD
• If applying for a teaching role, upload relevant qualifications

File Requirements:

• Each file must be under 2MB
• PDF format is preferred (also accepts .doc or .docx)
• Avoid special characters in filenames (e.g. , ! @ # % *)

Selection Process

Our process includes:

• An interview (in-person or via Microsoft Teams)
• Reference checks
• Employment and qualification verification

Questions?

Contact: Recruitment Team

Email:

Applications close: Thursday 10 July 2025

Diversity and Inclusion

Melbourne Polytechnic is an equal opportunity and child-safe employer. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people with a disability, people from diverse cultural backgrounds and gender identities.

Recruitment Agencies

Melbourne Polytechnic manages all recruitment directly. We do not accept unsolicited applications from agencies unless engaged through the State Purchasing Contract and with prior written approval.