Position Title: Executive Assistant
Location: South Headland
Job Type: 4 month temp contract, full time hours, immediate start

The role: We are seeking a dedicated Executive Assistant to join one our state government client based in South Headland. As the Executive Assistant you will offer comprehensive and efficient administrative and secretarial services to the Senior Management at the health campus.

Key Responsibilities:

• Manage and organize the Operations Manager's schedule, including appointments, meetings, and other commitments.
• Screen incoming correspondence, redirecting it to the appropriate staff for action, and highlight urgent and important items to the Operations Manager and senior management team.
• Initiate actions to streamline office workflow; draft and prepare correspondence as needed.
• Provide administrative and secretarial support to committees under the Health Campus Operations Manager.
• Coordinate internal and external communication and correspondence for the Operations Manager and senior management team.
• Maintain records and filing systems, including organizing general office systems and ensuring the confidentiality of filing systems and data collections.

Required Skills, Knowledge, and Experience:

Essential:

• Strong interpersonal and communication abilities (both written and verbal).
• Proficient secretarial and clerical skills, including accurate word processing and minute-taking.
• Excellent organizational and time management skills, with the ability to exercise discretion and take initiative.
• Demonstrated customer service skills.
• Proven ability to use various software, including spreadsheets and word processing tools (MS Office).

Desirable:

• Relevant experience in a health service environment.
• Knowledge and exposure to government processes and procedures.

How to Apply: Interested candidates are invited to submit their resume. Interviews to commence immediately.

Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.

DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via [email protected] or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.

By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/about-us/policies. Do not submit any sensitive personal information in your resume.